Executive Personal Assistant

Recruiter
Undisclosed Company
Location
Irlam, Greater Manchester
Salary
£27000 per annum
Posted
10 Jan 2017
Closes
16 Jan 2017
Ref
RJ/785/448TT
Contact
Manpower UK
Job Type
Contract
Hours
Full-time
Title: Executive Personal Assistant
Salary: 27,000
Location: Irlam
Hours: 37.50 (between Mon - Fri 0800 to 1700)
Contract: 3 months


The Personal Assistant will be required to provide proactive and professional PA support to four Technology Directors including:

*Director of Colleague Systems
*Director of Technology Optimisation
*HR Director

Taking responsibility for a variety of tasks and supporting the Directors in their day-to-day duties by providing comprehensive support where required.

What are the key responsibilities of the role?
* Extensive and complex multiple diary management
* Arranging travel to and from other offices, visits and transfers
* Arrange hotel bookings, meetings and itineraries for travel abroad
* Promoting a positive image of TTT (internally and externally)
* Day to day management of Directors' administration requests such as expenses, presentations, minutes/actions from meetings & conference calls and distributing to the relevant individuals
* Maintaining holiday tracker for Director's direct reports
* Understanding of organisational structures across the business would be a benefit
* Regular liaison expected with additional business units and project groups
* Printing/collation of confidential/sensitive documents
* Meet and greet visitors to the site
* Collaborating with other team members
* Build positive/effective working relationships with the Team and key stakeholders
* Assist new starters occasionally into the business by helping with induction process, ordering of IT equipment etc

Must-have:
High attention to detail, highly organised
Ability to work under pressure
Experienced in supporting Senior employees
Competent user of MS Outlook, Word, Excel etc

Be great to also have:
Coordinating international travel arrangement
Proactive approach