Administrator - Malvern

ADMIN - BUSINESS SUPPORT
MALVERN
£16,000 - £20,000 PER ANNUM
37 HOURS PER WEEK - FLEXIBLE SHIFT PATTERNS

Job Purpose
As a member of the Business Support Group and local Business Support team, undertake a range of administrative duties across the business as required. To identify, follow and enhance specific processes and procedures to maximise the efficiencies of the business to which the support is being provided. The following is a list of accountabilities which the role holder may be required to undertake. This list if not exhaustive the role holder may be required to undertake other related tasks.

Key Accountabilities
1. Support operations, e.g.projects/trials through administration of documentation e.g. filing project reports, maintaining schedules etc.
2. Administer the filing system (electronic and paper based), archiving files in accordance with document security procedures
3. Act as point of contact for internal and external customers
4. Provide support for preparation for external and internal audits
5. Provide support to visitors, i.e. booking onto site, escorting to meeting venue
6. Organise UK and/or international travel for groups of people
7. Order stationery, and other items as required
8. Purchase order administration - making purchases on a purchasing card/orders on the purchasing system.
9. Organise meetings/conferences including booking meeting rooms/external venues, sending out invitations/organising catering
10. Maintain a range of records via data administration and data entry
11. Provide Finance administrative support
12. Provide Health and Safety administrative support, e.g. organising local Health and Safety inspections.
13. Identify areas for improvement and implement improvements
14. Collaborate with other Business Support team members to ensure delivery an effective and agile Business Support service
15. Holiday/sickness cover for other members of Business Support team as required

Key Capabilities/Knowledge
1. Able to manage own workload and meet deadlines
2. Excellent interpersonal and communication skills
3. Proficient in IT skills with a sound working knowledge of Microsoft Office.
4. Strong organisational skills with the ability to multi-task
5. An excellent team player
6. Attention to detail
7. Willingness to learn new skills and processes
8. A commitment to continuous improvement both personal and process

Experience and Qualifications
* Demonstrable business administration experience and/or relevant qualification

Our client comprises teams of dedicated people; experts in defence, aerospace, security and related markets. We draw on our extensive technical knowledge and intellectual property to provide the know-how and support to solve some of the world's most challenging problems. Our people make the critical difference to customers by providing unique approaches to problem solving. Why don't you join some of the world's finest scientific and technical minds and help us make tomorrow work today?