Bid Manager

Undisclosed Company
Monmouthshire, Caldicot
07 Nov 2016
05 Dec 2016
#: R002297c
Manpower UK
Job Type
Bid Manager - UK

This position of Senior Bid Manager reports to the Director of Major Proposals The location is open and will consider remote working within the UK with meetings likely to be within the Caldicot or London offices as necessary.

The key focus for this role is to support EMEA sales therefore we are looking for a Bid Manager with languages, French is essential, German, Italian, Spanish or Dutch would be a distinct advantage.

Acting as a single point of contact, providing professional leadership and coordination of large proposals valued at over $1 M, complex and strategic to the organization. Works with managers, Sales & Services and all business divisions of Mitel to coordinate and accomplish project objectives. Is responsible for planning and controlling activities involved on each RFP and to monitor performance and to ensure commitments are identified and attained by all parties. Communicates regular project status updates and manages customer requirements as dictated in RFP.

The Proposal Manager will be responsible for delivering quality writing that is compelling, on point with the win strategy, and meet compliance for best practices and RFPs. The position requires an ability to assimilate large volumes of information, understand technical/operational and environmental issues and standards, and complete work under pressure to meet deadlines.

Proposal manager is responsible for managing the overall proposal effort, ensuring compliance with the requests for proposal and responsiveness to the client's requirements

Individual should have experience in all phases of proposal development including: preparation, revision, submission, gathering input from other departments, internal reviews, and coordination with upper management, contractors, etc. The ability to anticipate problems, develop solutions, and work with strong personalities is paramount.

General Responsibilities

Manage the activities associated with the Request for Proposal (RFP) process ensuring the highest quality of service is provided with emphasis on quality, consistency, accuracy, efficiency, customization, and presentation by;

* Assisting internal departments in the development of RFP responses, providing follow-up assistance and expertise when needed to support the sales cycle.
* Reviews each RFP for confirmation of level of bid qualification, preparedness, and strategic issues that may require special consideration.
* Maintaining up-to-date knowledge of the Company's technologies, clients, and business divisions in order to assist in the RFP process.
* Participating in the activities involved in the quality resolution of issues or concerns associated with the RFP process ensuring following through to resolution.
* Tracking all Win/Loss information to help evaluate the performance of our sales process.
* Coordinating assigned projects independently and with strict adherence to detailed customer specifications. Act as a consultant and provides guidance and direction in support of proposal efforts outside the proposal management group.

Specific Responsibilities but not limited to:

* Lead proposal coordinator in coordinating bid responses.
* Assist account teams and sales management to determine strategic direction and key messaging of responses.
* Review requests for proposals; develops proposal plans, outlines and schedules; and prepares questions for the potential client.
* Attend pre bid review meetings.
* Form proposals teams by involving various members across the different departments including Procurement, Marketing, Finance, Project Management, Operations, Services, Legal and R&D.
* Team lead virtual cross-functional proposal response teams.
* Assist in creating proposal milestones and responsibility matrix.
* Final Writing, editing and reviewing proposal content for message, logic, and impact.
* Obtain all needed executive approvals for non-standard commitments. Interface directly with Sales Directors, senior management if required to resolve issues that may arise during a proposal response.
* Maintain accurate records of each proposal for detailed reporting.
* Reviews proposal draft and final versions for responsiveness to RFP, thoroughness, accuracy, staffing, financial considerations, quality and effective design and layout
* Ensure all proposals are produced and submitted on-time with high quality and in accordance with all Mitel's standards.
* After each proposal submission, the proposal manager leads post-proposal efforts such as contract start up briefings and lesson learned staff meetings
* Monitors and facilitates lessons learned and client debriefing to tailor and improve the proposal process.


* 5 years+ in large bid/proposal management, preferably within the Telecommunications/IT or Computer Software industry
* Self-starter with superior project management skills; able to prioritize tasks, track projects and meet urgent deadlines.
* Highly organized, demonstrate initiative, and be able to extract key technical and services information from busy professionals
* Demonstrated strength in analysing and interpreting bid requirements.
* Excellent in drafting, writing, grammar including proofing and editing
* Self-directed and motivated; can resolve practical problems.
* Manage multiple projects well despite stress and frequent interruptions.
* Customer Focused
* Advanced knowledge of MS Office.
* Solid working knowledge of MS Project, and FrontPage.
* Attention to detail, high value for accuracy.
* Strong interpersonal, leadership and presentation skills for interacting with team members and clients.
* Strong analytical and problem-solving skills, self-starter.

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