Part-Time Human Resources Admin - 22.5 hours per week - Minley

Recruiter
Undisclosed Company
Location
Camberley, Surrey
Salary
£12622 per annum
Posted
17 Nov 2016
Closes
01 Dec 2016
Ref
SF8264
Contact
Manpower UK
Sector
HR
Job Type
Permanent
Hours
Part-time
PART-TIME HR ADMINISTRATOR
22.5 HOURS PER WEEK
£12,622.50
MINLEY, SURREY

We wish to appoint a part-time Administrator for 22.5 hours per week over 5 days to deliver a proactive, effective and efficient Administration service across the business units, reporting to the HR Advisor.

The key accountabilities of the job holder are as follows;
*Responsible for employee administration; including new starters, leavers, SQEP and ensuring all information is completed accurately, efficiently and effectively.
*Accurately maintain the HR system; administering all new starters, leavers, employee updates and absence reporting.
*Assist in the management and maintenance of security clearances and DBS applications to ensure that the Company complies with its contractual obligations within the agreed timelines.
*Support the recruitment administration process; from advertising stage through to onboarding.
*Provide correct and timely responses on basic queries to managers and employees on subjects such as payroll, holiday and basic policy questions.
*Collate the monthly payroll data including salary changes, new starters, leavers and ad hoc amendments, ensuring all data is accurately entered and processed within payroll deadlines.
*Assist the HR Admin team to produce weekly absence reports and support HR Advisors with Occupational Health referrals.
*Update and maintain the headcount, absence, turnover and retention reports.
*Assist the HR Admin team in the issuing of letters including Pension letters.
*Assist the HR Admin team to ensure all new starters are issued with a Company Rewards username and password.
*Responsible for the maintenance of all personnel files and the filing of documents within the HR department in accordance with legislation and data assurance frameworks.
*Assist in the co-ordination of the annual pay review, bonus scheme, appraisal and performance management review administration - producing letters and documentation.
*Assist in disciplinary and grievance procedures, including taking and producing accurate notes from meetings.
*Support the wider HR Team flexibly as and when required.
*Ensure Company health, safety and environmental procedures are implemented and complied with at all times.

Applicants must be able to demonstrate the following:

Qualifications and Experience
*Proven experience of working in a fast paced administrative role ( essential)
*Educated to GCSE level or equivalent (including Mathematics and English) (essential)
*Proficient in Microsoft Office (essential)
*Previous HR/Payroll/Recruitment administration experience (desirable)

Skills
*Excellent attention to detail with the ability to deliver accurate and timely quality of work.
*Demonstrates resilience in challenging situations and can adapt approach to fit the issue.
*Displays credibility and integrity in all tasks undertaken to guarantee the confidence and buy in of all major stakeholders.
*Articulate, with excellent interpersonal skills and able to relate to all levels of understanding.
*Able to use a range of analytical tools, personal experience and management information to develop an understanding of what's happening in the organisation and externally considering the bigger picture at all times.
*Actively observe the confidential and sensitive nature of issues and data handled within the HR function.
*Undertake analysis of risk using accurate information to inform HR and Line leaders.
*Exhibit a personal commitment to the Company's health, safety and environmental procedures, ensuring they are implemented and respected at all times.
*Able to obtain and maintain a Security Clearance as required by the Authority.

ALL APPLICANTS MUST HAVE THE LEGAL RIGHT TO WORK IN THE UK, SUBJECT TO SATISFACTORY DBS CHECKS, SECURITY CLEARANCE AND 5 YEAR REFERENCE CHECKS.

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