HR Administrator - Aviation Centre PART TIME

Main Tasks

*Responsible for all employee administration; including new starters, leavers and ensuring all information is completed accurately, efficiently and effectively.
*Accurately maintaining the HR system; administering all new starters, leavers, employee updates and absence reporting.
*To assist in the management and maintenance of security clearances and DBS application to ensure that the Company complies with its contractual obligations with the agreed timelines.
*Support the recruitment administration process; from advertising stage through to employment stage.
*To provide correct and timely advice to managers and employees acting as the front line for queries on subjects such as payroll, holiday and basic policy questions.
*Collate the monthly payroll amendments data, including overtime, salary changes, new starters and leavers. Ensure all data is accurately entered and processed within the deadlines for monthly payroll.
*To undertake sample checking of payrolls within the Aviation centre sector on a monthly basis to ensure data accuracy.
*To monitor employee sickness absence levels; raising issues to relevant line managers as appropriate and providing support where necessary.
*Responsible for the Milestone tracker and ovation awards, including producing and issuing letters as required.
*To liaise with third parties to ensure a smooth HR service - Pensions, Shares, Flexible Benefits, BUPA, Occupational Health.
*To provide an efficient and effective filing service in support of the HR function.
*Monitor completion of probation periods; liaising with line managers and producing success or extension letters.
*Responsible for the maintenance of all personnel files and the filing of documents within the HR department in accordance with legislation.
*To assist in the co-ordination of the annual pay review, bonus scheme, appraisal and performance management review administration - producing letters and documentation where required.
*Where required assist the HR Team in disciplinary and grievance procedures, including taking and producing accurate minutes for meetings. Where knowledge, experience and circumstances allow, the HR Administrator may also represent HR when administering the first stages of formal proceedings.
*To undertake projects in support of the HR function as directed by the HR Manager.

Technical Experience & Qualifications

Essential
*Experience of operational, day to day HR activities, at an administration level.
*Educated to GCSE level or equivalent (including Mathematics and English)
*Previous HR/Payroll/Recruitment administration service.
*Proficient in Microsoft Office and Microsoft Outlook.
*Experience of a proprietary HR MIS

Desirable
*CPP qualifications or the desire to work towards gaining this qualification or equivalent.

Skills Profile/Other Requirments

*Excellent attention to detail with ability to deliver accurate and timely quality of work.
*Demonstrates resilience in challenging situations and can adapt their approach to fit the issue
*Displays credibility and integrity in all tasks undertaken to guarantee the confidence and buy in of all major stakeholders
*Articulate, with excellent interpersonal skills and able to relate to all levels of understanding
*Use a range of analytical tools, personal experience and management information to develop an understanding of what's happening in the organisation and externally considering the bigger picture at all times
*Actively observe the confidential and sensitive nature of issues and data handled within the HR function
*Exhibit a personal commitment to the Company's health, safety and environmental procedures, ensuring they are implemented and respected at all times
*Hold and maintain a Security Clearance required by the Authority
*Hold a current UK Driving licence

Behavioural & Leadership Competency Pofile

*Leading People and Teams - bringing together and working successfully with diverse groups of people to capitalise on strengths, experiences and knowledge to accomplish shared business objectives. Encouraging development as a strategy to strengthen the business.
*Leading Customer Focus - focusing on achieving high levels of customer satisfaction and service, on both external and internal customer needs and expectations. Creating an environment in which employees want to and can deliver an excellent service resulting in sustained profitability and business success.
*Leading Culture - Creating an organisational culture of high performance and excellence, by demonstrating the Babcock values and behaviours. Embracing and promoting workplace diversity by conducting business to the highest standards of honesty and integrity.
*Leadership Performance - focusing on efficient and effective delivery and achievement of goals and targets to meet defined business aims.
Leading Innovation and Change - Embraces change by inspiring people to identify and make changes that maximise business success. Encourages and fosters continuous improvement and sharing of best practices.

Security Criteria Required