Personal Assistant (PA)

Our client, one of the UK's leading energy providers, is looking for a PA to support the Commercial Manager whilst also supporting the Supply Chain Governance Manager.


Main responsibilities:

*Receiving and monitoring emails, telephone calls, letters, and visitors.
*Full calendar management including making arrangements for meetings, conferences and travel.
*Maintaining a prioritised task list for the Managers containing information on outstanding tasks that require action.
*Collate, review and approve expenses on behalf of the Commercial Manager.
*Answering routine questions and providing information on behalf of the department.
*Organising and maintaining confidential files of correspondence and records including following up on any pending matters.
*Routes or answers routine correspondence not requiring manager's attention and effectively prioritises responses in a timely manner.
*Preparing confidential correspondence, reports and presentations.
*Attending meetings, as and when required, including minute taking.


Skills required:

*Organisational skills: Planning, prioritising, scheduling, events organisation, travel and diary management
*People Skills: Interpersonal skills, relationship building, team working, discretion and positive influencing.
*Communication skills: Good written, verbal and interpersonal skills are essential.
*Secretarial skills: MS Office and MS Project.