Team Administrator

Undisclosed Company
London, City of London
£28000 - £30875 per annum + bonus & holidays
26 Feb 2018
19 Mar 2018
Manpower UK
Job Type
An exciting opportunity has arisen to join a world leading global organisation. Our client, a blue chip FMCG company, is currently seeking a Team Assistant based in Blackfriars, London. This is a full-time, temporary role for a period of 6 months, Monday to Friday, 36.25 hours per week, to start ASAP. The role is paying between £28,000 and £30,875 per annum, pro rata, depending on experience.

The successful candidate will provide support on daily administrative arrangements and specific projects to the Global Brand Protection Director. They will also work closely with the Global Brand Protection Team in assisting with the continued administration work generated by these projects (IT Business Partner, Legal team, Brand Protection Cluster leads, country team members & Comm's Business Partner).

Background / Context / Scope:
Unilever is a Global Fast Moving Consumer Goods Company. Worldwide 170 billion Unilever products are sold each year. Since Unilever was established in the 1890s, brands with a social mission have been at the core of our business, and now corporate responsibility underpins our strategy. In 2010 we launched the Unilever Sustainable Living Plan - a set of targets designed to help us deliver our objective of growing our business while minimising our impact on the environment. We believe that as a business we have a responsibility to our consumers and to the communities in which we have a presence. Around the world we invest in local economies and develop people's skills inside and outside of Unilever. And through our business and brands, we run a range of programmes to promote hygiene, nutrition, empowerment and environmental awareness.

In 2016 our worldwide turnover was €53 billion. Our products are sold in more than 190 countries. Our top 12 brands all have sales of more than €1 billion, and our top 20 brands account for 70% of our sales. We operate in 11 product areas - and are global leaders in seven of them. More than 170,000 people work for Unilever. More than 50% of our business is in emerging markets. We have more than 50 years' experience of working in Brazil, China, India and Indonesia. Our Sustainable Living Plan, launched in 2010, is helping more than a billion people take action to improve their health and well-being. Unilever is a low risk company however we operate in high risk areas. The Brand Protection team looks to safeguard the well-being of our consumers and our reputation, enable future opportunities and ensure our brands are not compromised by criminals.

The Global Brand Protection Admin Assistant is responsible for providing comprehensive support to the team inclusive of:
* Organisation and administration of meetings & visitors, coordinating attendees, timings, equipment and rooms
* Specialist database entry and support; report generation including cross-referencing with existing databases such as the trademarks database
* Key response to law enforcement / law firms on queries relating to suspect products
* Travel planning and booking (visas, etc.)
* Invoice generation, monitoring and active management
* Process expenses and track spend against budget
* Organise multi-country events and live meetings (e.g. team meeting in Dubai due in Oct 2018)
* Develop the Brand Protection resource sites (Intranet)
* Create and manage content on SharePoint sites; arrange external access
* Create presentations and organisational charts for Brand Protection

Experience / Competencies / Capabilities:
* Proven track record with administration, including multiple IT systems use (particularly invoicing systems)
* Good with numbers/budgets/invoicing
* Excellent capability on Microsoft Word/Excel/Outlook/PowerPoint
* Successful in a matrix managed environment
* Ability to maintain and develop positive working relationships with a geographically dispersed team
* Good conceptual and critical thinking skills
* Attention to detail and disciplined with priorities/juggling various tasks
* Interest in brands and/or knowledge of anti-counterfeiting

Key responsibilities / Functionality / Selection Criteria:
* Ability to work under own initiative
* Ability to work to and meet deadlines

Personal Capabilities:
* Maintains a confidential approach to work
* Good interpersonal & communication skills
* Personable; sustained positive attitude

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