HR Administrator

Description:

The primary purpose of this role is to support and administer the day to day Third Party Learning Services including:

• Support the ongoing provision, administration and maintenance of financial activities including but not limited to ensuring accurate/correct billing, validating invoices and monitoring and managing purchase orders.
• Support and participate in projects and activities ranging from leading after action reviews (AARs) to implementing process improvement efforts

Key Job Functions:

• Ensure that all elements of the Procure to Pay process are managed efficiently and effectively
• Take responsibility for raising purchase orders and chasing invoice payments for key global suppliers
• Advise and support internal Client requestors on the process that they need to follow to raise purchase orders for suppliers
• Effectively respond to enquiries from Client customers and vendors
• Manage central learning budgets by ensuring that local cost centres are cross charged appropriately.
• Provide ad hoc reporting to monitor and manage the performance of the service and track learning spend.

Basic Qualifications:

• Customer service experience
• Team oriented, flexible and collaborative approach
• Proven planning and organisational skills and able to multi-task and problem solve
• Strong EXCEL skills including MS Office (Word, PowerPoint) and team sites
• Able to consult, communicate and build relationships with customer and vendors
• Able to prioritise multiple projects whilst ensuring accuracy and meeting deadlines

Preferred Qualifications:

• Working knowledge of Client processes in CERPS required to raise a purchase order and pay an invoice
• Working knowledge of the process for cross charges in Client
• Experience of working with external learning providers/contractors