Receptionist

Manpower are urgently recruiting for a part time receptionist for our client based in the Bilborough area of Nottingham.

The working hours are 0900-1700 on Thursday and 0830-1630 on Friday for approx 2- 3 months.

Main responsibilities:

Deal with all visitors in a professional manner. The post holder is responsible for liaising with the Assistant Trust Secretary to ensure that the reception is appropriately covered between Trust core hours. On occasion, there may be a need to vary the hours which reception is open following consultation with the post holder.

Receives and directs to the appropriate person/dept a range of telephone calls and follows these up by taking and passing on messages using the Trust's email system or taking other action as appropriate.

Provides typing & clerical support and drafts and distributes routine correspondence as delegated by the Assistant Trust Secretary .

Maintains electronic diaries for booking the Meeting Rooms and ensures suitable equipment (such as an Overhead Projector) is available as requested, checking the room is at an acceptable standard.

Assists in the co-ordination of meeting arrangements.

Maintains filing and distribution systems as required.

Updates circulation lists, telephone lists etc. as necessary.

Reports to the Assistant Trust Secretary any difficulties which prevent the proper operation of the switchboard function.

Ensures that the reception area is clean and tidy at all times.

Ensures when leaving the switchboard at night, the back-up facility is utilised.

Receive and manage deliveries to reception and arrange for internal distribution as appropriate

Maintains a professional appearance at all time by wearing the provided corporate work wear