Support office administration assistant

Support office administration assistant

We have great temporary opportunity to join us, through Manpower, as a desk clerk at our client`s office in Gosport. Upon joining us, you`ll find that you have the opportunity to develop skills in the course of your everyday work and through specific training. You`ll be surrounded by friendly people in our unique offices which offer pleasant, open plan surroundings with free parking and on site canteen and coffee shop.

We have a great selection of benefits on offer, including:

• Starting salary in accordance with national minimum/living wage
• Monthly pay
• 31 days holiday per year including public holidays (pro rata)
• Free parking
• Full in house training provided.

Role:

The Account Support team provides a broad range of support to the DBS Account including: recruiting management, support office and conference facilities, configuration management, asset control and Purchasing and mail services and reprographics. The Support office administration assistant works primarily in the Support Office with particular focus on conference facilities, new joiners on-boarding and allied documentation and staff list. Overall, this role has a varied profile and will suit those who can multi-task while maintaining control of priorities.

Main Responsibilities:

• Managing bookings for conference rooms/facilities using phone, email, or through face to face enquiry and keeping booking calendars up to date and the rooms serviceable (i. e consumables re-stocked and equipment is operable).
• Controlling the booking, issue and return of portable equipment (e.g Starphones and Projectors) and assist other staff using the in-office self-service document copying and scanning equipment.
• Co-ordinating, compiling and distributing internal Weekly Staff Communications documents.
• Co-ordinating monthly charity events and (accompanied by another member of the team) count cash and be responsible for the cash donations received until banked.
• Managing the company new joiner system administration, visitor notifications and collection at HMS Sultan main gate as required and act as escort as required. Conduct local on-boarding briefs for new joiners to the account in liaison with the Recruiting Manager and Security Officer.
• Maintain the New Joiner Pack documentation pack in liaison with document sponsors.
• Maintain accurate, auditable and comprehensive records on local spreadsheets and systems and provide routine reports and management information.

Key Attributes:

• Strong communication skills, written and verbal - confidence to brief new joiners.
• Experience with MS Office products and ability to absorb use of other IT systems.
• Proactive, self- motivated and self- starting.
• Efficient time management.
• Attention to detail.
• Ability to work under pressure and to tight deadlines.
• Ability to respond and react to changing circumstances.
• Ability to work as part of a team.
• Driving Licence - to use company vehicle to meet/escort visitors and deliveries.

Hours of work:

Monday -Friday 8:30am -17:00 pm

Based on an initial 6 month contract .

Interested? Apply here today! Please be aware that Manpower UK Ltd is acting as an Employment Business in relation to this opportunity.

Successful applicants will be required to obtain United Kingdom Security Vetting (UKSV) to Security Check (SC) level. This is funded by our Client at no cost to you. UKSV determines that a person`s character and personal circumstances are such that they can be trusted to work in their position. Checks will include verification of your identity, criminal record, financial probity and nationality and immigration status. We also require evidence of your employment/education history over the last 3 years. We may also require an overseas criminal record check if you have spent more than 6 months outside of the UK in the last 3 years. Further information will be given at assessment stage.