KYC Analyst

The Business Support Unit is an AML/KYC support/control function within the Institutional Clients Group responsible for the preparation, development, due diligence and approval of the electronic KYC Record and supporting appendices in partnership with Relationship Management and Compliance teams.


Every new and existing client is required to have a KYC Record before an account can be opened. The KYC Record outlines important information about the customer.

There is a requirement to conduct research for company information from both internal and external sources, documenting specifics required to satisfy regulations. There are differing requirements depending on where the account is being opened. There is a constant need for KYC Record review as there are periodic renewals of the required due diligence carried out based on the risk of the client.

The BSU owns the end to end KYC process from creation/renewal to approval of the KYC Record and supporting local country appendices.

Key Responsibilities:
oCreate the KYC Record in the KYC system sourcing information from internal and external sources by the agreed deadline
oProactively interact with relationship management teams and compliance to update system with information until final approval of KYC Record
oReview information from internal and external sources for company news (Firm website, Regulatory websites, Company website, Dun and Bradstreet, Google etc.)
oValidate the information within the KYC Record and CIP document to ensure completeness and accurate (Company/Entity Formation documents, Ownership, Management, etc.)
oComplete KYC Record incorporating local regulatory requirements / Global BSU Standards and policies
oTake responsibility for KYC Record and associated documentation completion from initiation to approval
oMaintain BSU tool current and be able to demonstrate work carried out
oReport workflow progress to supervisor
oMeet agreed daily targets for KYC Record review and completion within agreed Service Level Agreement timeframes
oUpdate workflow database regularly throughout the day
oHighlight any discrepancies to Senior Case Managers, Control Team and Section Managers
oEscalate any negative news and high risk cases to RM/PAM/AML Compliance department
oAssist in departmental projects as required

Operational
oResponsible for the due diligence and record creation in the system ensuring highest level of KYC Record quality
oAct as the country coordinator (or participate actively when the SCM is the country coordinator - a) coordinate periodic country calls; b) liaise with compliance; c) be the primary contact for country management for KYC related matters
oAddress feedback from SCM to ensure continuous performance improvement
oEnsure initiation email is sent and followed up on as per the prescribed guidelines
oProactively interact via phone/email/IM with relationship management teams and compliance to update system with information
oDevelop strong working relationships with the RM to support business
oResearch and collate additional relevant information from internal and external sources to complete KYC Records
oValidate the information within the KYC Record to ensure completeness and accuracy (Company/Entity Formation, Ownership, Management, etc.)
oPerform name screening of entity, directors, beneficial owners, etc. and its disambiguation, as appropriate to client type
oComplete KYC Record Appendix as per local regulatory requirements
oMeet agreed daily targets for KYC Record completion, quality, productivity and customer service
oHighlight any discrepancies to Senior Case Managers and work with the RM, Compliance, and BSG, EDD and FIU (as applicable) to resolve
oEscalate any negative news and high risk cases to RM/AML Compliance/EDD (as applicable)
oConduct, validate and rule out NESS searches or escalate to compliance
oFollow expediter process flow and escalate to SCMs, wherever applicable
oMonitor their pipeline of work daily (e.g. coming due) and ensure actioned as per agreed timelines

Communication/ Reporting
oRegularly keep SCMs informed of all significant updates through morning huddles, email etc.
oUpdate BSU/FCB database daily and report progress to supervisor
oAccurate time tracking

Req Qualifications:
Knowledge/Experience:
oExtensive years' experience in banking, finance or law
oExperience in control/risk or Compliance (AML/KYC) function (an advantage)
oKnowledge and experience of the technologies and processes used.
oKnowledge of local regulatory KYC/AML requirements

Skills:
oProficient use of Microsoft Applications ( Word, Excel, Access)
oOther languages an advantage
oProficient use of KYC applications ( an advantage)

Qualifications:
oUniversity degree in Law, Business/Finance, Math, Economics.

Competencies:
oCustomer Services orientated.
oExcellent oral and written communication skills
oAbility to develop strong professional relationships
oStrong research skills
oAccuracy and strong attention to detail
oAbility to multitask and prioritize
oAbility to work well under pressure and tight time frames
oStrong computer skills
oMIS and metrics and efficiency analysis skills
oGood organizational skills
oPro-active, flexible, have good organizational skills and must be team player
oAbility to work in a dynamic environment.