Executive Assistant

EXECUTIVE ASSISTANT - LONDON - £175/£200 - 6 Months

The work location is in WESTMINSTER, LONDON and is a 6 months contract.

Pay rate is between £175 - £200 per day.

The role is working for the world's leading provider of technology for reservoir characterization, drilling, production, and processing to the oil and gas industry.

Objectives:

• Responsible for performing a variety of secretarial and administrative duties, which may include typing of correspondence, opening & sorting mail, sending faxes, photocopying, and filing.

• Responsible for complex and confidential secretarial and administrative assignments.

• Expected to follow instruction in a timely and accurate way, with little or no follow up from management. Ensuring accuracy and compliance to local legislation and Company policy in all tasks.

• Takes responsibility and ownership of office organization, confidential and important documentation and files, task prioritization and deadline compliance.

Key skills and experience

• Handles complex and confidential secretarial and administrative assignments

• Ensures Confidentiality at all times

• Types formal letters, interoffice correspondence and miscellaneous documents; proofreads work for accuracy

• and composes responses to inquiries on own initiative

• Answers telephone and handle requests for information at an advanced level

• Sets up and maintains department records and files related to their scope; maintain electronic filing system, ensuring processes and software are up to date and in working order.

• Reviewing and submitting business expenses for the President, including business travel, and Vacation Travel Expenses.

• Keeps President and HQ team informed about all meetings, appointments and other time-oriented requirements

• Arranges travel schedules, including flights, transportation, and lodgings for the President and their N-1 team.

• Visa and Immigration applications and compliance for the London HQ team, and any visitors to the London HQ

• Organize and schedule meetings; Prepare meeting agendas, and take minutes during meetings if required

• Liaise with other staff members on behalf of the President
• Successfully complete required safety training (including but not limited to drugs and alcohol, electrical, emergency response, fire, first aid, health and hygiene, PPE, SIPP, risk reporting, IT security, hazardous materials, driving)

• Assist with on boarding of all new comers within scope, including but not limited relocation expenses, mobile number set up and office space allocation

Key skills and experience

Key processes involved in:

• UK visa compliance

• Meeting, Training and Event organisation and coordination

• Travel plans

• On boarding support

Prior Experience Required

Prior experience:

• 2 years prior experience in Assistant, or similar position.

• Minimum high school or equivalency, Certificate or diploma is preferred.

Required Skills

• Advanced computer and process skills

• Detailed understanding of the operation of the Organization