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PA

Employer
Unilever
Location
London
Salary
£27200 - £34000 per annum
Closing date
7 Feb 2019

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Sector
Administration and Business Support
Job Type
Temporary
Hours
Full-time
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Job Details

An exciting opportunity has arisen to join a world leading global organisation, our client Leading Global FMCG company with Brands such as Dove, Knorr, Persil & Magnum are currently looking for a PA to Global Media Directors based at their prestigious facility in Blackfriars. This is a full-time temporary role for a period of 12 months, working a 36.25-hour week. This role is paying between £27,200 and £34,000 per annum, pro rata, depending on experience.

PA to VP Global Media, Categories and Partnerships, Global Media Strategy Director and EVP Global Media [When in London]

Responsibilities:


To provide PA support to the VP Global Media, Global Media Strategy Director and EVP Global Media [when visiting London]. Assisting with smooth management of schedules and teams by acting as first point of contact, anticipate needs and adjusting priorities accordingly. Including diary management, travel planning, processing expenses, meeting agenda management and event management.

  • To organise key events for the Global Media Team including the management of team meetings and away days.
  • To organise key events for the VP Global Media, including the management of the GLT meetings.
  • To manage ad-hoc queries on behalf of the team (including IT service requests, access to folders, video
    presence booking requests)
  • Management of team distribution lists and communication of team changes
  • To assist with JML (Joiners, Movers & Leavers) process on behalf of the directors as needed
  • Organisation and administration of meetings & visitors - coordinating attendees, timings, equipment and rooms
  • Make International and local travel arrangements for the VP and Director and produce detailed itinerary's
  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
  • Liaison with venues when organising events off site
  • To assist with maintaining the T&E budget for the VP and Directors as required
  • Timely delivery of materials required by the team for presentation, meetings etc.
  • To ensure the team are updated on internal changes, ie. Contact numbers, policies, travel restrictions
  • To use Ariba to raise and manage DO's for the team and work alongside the finance team to ensure budgets / DO's and payment of invoices are aligned.

    • Skills/ Experience/ Qualifications:

    • This role requires a PA with proven team support experience, and a background of working in a regional or global organisation would be preferable
    • Excellent written and oral communication skills are important.
    • IT skills, particularly Word and PowerPoint.
    • Microsoft Office (including diary management)
    • Organisation Awareness
    • Team Commitment
    • Planning & Organising
    • Initiative
    • Previous relevant PA experience

    Company

    A job at Unilever is a career made by you, with development opportunities, benefits and a working culture that embraces diversity. So whether you’re looking for an internship, apprenticeship, graduate opportunities, or a job opening to progress your professional career, at Unilever you can shape your own path as you work with the brands and people that drive our sustainable business growth.

    Company info
    Mini-site
    Unilever
    Location
    Manpower UK Ltd
    C/O Unilever HPC
     Port Sunlight
    Wirral
    CH62 4ZD
    United Kingdom
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