PA/ Team Assistant

An exciting opportunity has arisen to join a world leading global organisation, our client Leading Global FMCG company with Brands such as Dove, Knorr, Persil & Magnum are currently looking for a PA/Team Assistant based at their prestigious facility in Leatherhead. This is a full-time temporary role for a period of 6 months, working a 36.25 hour week. This role is paying up to 28,000 per annum, pro rata, depending on experience.

Background

Digital is changing everything about how consumer goods companies go to market. We seek long-term sustainable growth through responsible business practices and product innovation, providing our consumers with exceptional brand experiences, today and tomorrow.

We live in a hyper-connected world, where digital technology is empowering consumers and creating widespread fragmentation. It is no surprise that digital technology is transforming the way we drive product and service innovation, how we take them to market and also how we market to our consumers. Our dedication to digital transformation is already well established, but we intend to accelerate and grow this rapidly.

The Role

As part of this transformation, we are looking for a highly motivated and organised Team Assistant. The Team Assistant would support the Digital Transformation team (Data and Strategy Director, Digital Transformation Director, CMI Director).

Key Responsibilities

To provide support including;

• Proactive diary management
• Meeting room booking
• Video and Telephone Conferencing booking and setup
• Travel Booking
• Maintain content on the information portal for the team and own portal structure
• Maintain department organograms
• Management of Purchase Orders
• Ownership and tracking of IT JML (Joiners, Movers and Leavers) process for Digital new starters
• Supportonboarding and induction of Digital new starters including;
  • Maintain induction packs and personal knowledge content
  • Support new starters in use of generic process and tools
  • Deliver general induction
  • Security access for new starters (badge, car parking, IT)
• Develop network of contacts within the business who can support effective solutions
• Event management and organisation including: booking, managing invoices, organising catering etc

Key Skills Required

• Microsoft Office and Outlook
• Microsoft SharePoint
• Excellent time management / organisational skills
• Ability to be proactive / work on own initiative

Key Experience and Qualifications

• Proven track record of delivery in a combined PA/TA type role
• An ability to prioritise is key as is the ability to manage a broad range of tasks
• Ability to demonstrate attention to detail
• Experience working in a large organisation across a breadth of functions
• Ability to seek out and connect with "solution providers", irrespective of whether they are based in the office or remotely