Team Assistant/PA

An exciting opportunity has arisen to join a world leading global organisation, our client Leading Global FMCG company with Brands such as Dove, Knorr, Persil & Magnum are currently looking for a Team Assistant/PA based at their prestigious facility in Leatherhead. This is a full-time temporary role to start ASAP and to last to May 2019, working a 36.25 hour week. This role is paying between £24,000 and £32,000 per annum, pro rata, depending on experience. (Please note, ASAP start required. No more than one weeks' notice)

Key accountabilities;

Fully manage CD Directors' calendars in all areas:

Ad-hoc internal meetings

Manage invite responses on Directors' behalf

Organize T2T or customers meetings when required
Bring calendar conflicts to Director's attention, etc
Organize monthly team meetings, arranging and communicating logistics to teams when -necessary
Be responsible for the on-boarding process for new employees
Monitor departmental expenditure and budget and download indirect report monthly
Provide administrative support for team members: book rooms, answer Concur queries, travel requests (when help is needed), etc
Organize any team away days
Coordinate external venues for brand cascades, events, customer meetings when necessary via Pro-ven
Raise Purchase orders for both teams and answer any enquires from vendors concerning new E-Invoicing payment process
Update holiday spreadsheets for both teams
Maintain up to date organizational charts on a monthly basis
Arrange travel when required for Directors within our client's company guidelines
Submit expense claims on behalf of directors.

Skills and Experience

Experience in administration/Secretarial role or equivalent

IT Skills required, specifically in Microsoft Office/ Outlook

PowerPoint and Excel

Demonstrate ability to Multitask and prioritise workload

SAP experience or similar systems desirable