Events and Communications Officer

A leading Oxford Education Organisation recognised by the University of Oxford is looking for an Events and Communication Officer to work closely with the Director and Chief Projects Officer in the running of the Development Office.

They are looking for a highly-motivated and creative individual to work in a high profile environment.

Main duties:

Overview: The post-holder will support activities related to outreach projects, communications, events, development and other project work.

 Events: The post-holder will be involved in the planning and running of events

including lectures, conferences, special seminars and dinners as required by the

Chief Projects Officer or Director. S/he will manage all administrative matters

related to running the events and the associated activities (invitations, publicity,

catering, seating plans, budgets, AV, filming and photography etc.);

 Visits and tours: The post-holder will be involved in the planning and running of visits and tours of the Centre as required by the Events Committee and the Director's Office;

 Provide support for the Development Office, the Database Office, the Photo and Media Archive, supporting alumni relations. Tasks will include maintaining and updating filing systems, the Director's Office (Raiser's Edge) Database, the photographic and video archives, records and minutes of the Development Committee;

 Website and social media: With the Chief Projects Officer, the post-holder will maintain the Organisation website (draft content and liaise with the external web developer, as necessary) and work with other units in the Organisation to maintain content on their webpages. The post-holder will also be involved in coordinating social media activity aimed at current, past and future members of the Organisation as well as the general public. Social media platforms might include Facebook,

Instagram, LinkedIn;

 Media: The post-holder will assist in the further development and maintenance of the Organisations Photo Archive, Video Archive, the filming, editing and delivery of films (and other media e.g podcasts);

 Design: The post-holder will assist with the design, the updating and delivery of materials related to events (including tours of the building) including (but not limited to) flyers, leaflets, research proposals, photo archive (photo gifts), gifts (e.g. watercolours), banners, signage, lecture posters, newsletters, invitations, images for circulation on social media (pictures and notices). The post-holder will also liaise with print shops and external suppliers regarding design-related issues;

 General correspondence: The post-holder will deal with enquiries (usually emails) about events at the Organisation including arranging tours; sending out event invitations; acknowledging and responding to replies to invitations.

Applicants should be aware that this role may include attendance at events outside

normal working hours (some evening and weekends) when required.

The organisation offers a competitive salary of £25 - £30k, 27 days holidays, contributory pension scheme, parking and a free lunch. If you are interested in applying for this position please send your cv or call 01865 245257