Fleet Assistant / Administrator

Position: Fleet Assistant

Location: Eastleigh

Salary: £21,500 pa

Hours: Full time

We are looking to recruit a Fleet Assistant for my clients Warehouse based in Eastleigh.

Duties

• making and receiving phone calls in relation to company vehicles for general maintenance (servicing, mot, defects / repairs, scheduled inspections, compressor services, etc).
• monitoring / actioning email notifications for defects.
• managing accidents involving company vehicles.
• issuing order numbers to service agents from internal repair logs.
• inputting invoice information onto internal order number spreadsheets.
• chase invoices for outstanding order numbers and works carried out.
• data input for our fleetmanagement system and tachograph analysis programs.
• paper and digital filing, updating records in relation to the above.
• producing annual / monthly record.
• maintaining contact information records for staff.

The successful Candidate will

• Comfortably use computer applications such as Microsoft Office (Word, Excel, Outlook, etc) and be required to use web based applications (training provided) such as Fleetcheck and Tachomaster.
• A good telephone manner is essential as you will be liaising with staff and suppliers when booking and maintenance business.
• Experience or a background in vehicle maintenance and compliance would be advantageous.

47.5 hers per week over 5.5 days - Monday to Friday 08.00 to 17.30 less 1 hour breaks and Saturday 08.00 to 13.00.