Operations Administrator

General

Due to the opening & continued expansion of our client, they are looking to recruit an experienced Operations Administrator to be based at London Heathrow Airport. This is a fantastic opportunity for a professional to join an Aviation company. This role is for an individual who is proactive and adaptable to a changing environment and can help support change.

Qualifications and Experience Required:

• Ability to communicate at all levels
• A polite and friendly manner
• Strong efficiency and punctuality
• Excellent organisational skills
• Previous experience in a similar role

Main Duties

• The Operations Administrator is responsible to the Crewing Manager for:
• Invoice checking for training duties on crew roster
• Invoice checking/reconciliation for all crew flight and hotel bookings
• Invoice checking/reconciliation for ground staff shift worker hotel bookings
• Publish monthly crew lists
• Research/monitor/document cost analysis for roster related activities for accounting purposes
• Manage EAPIS passport visa system
• Manage crew travel system
• Notify and enlist post holders ground staff for relevant upcoming initial and recurrent training courses.
• Provide admin support and any necessary reporting/duties as required by the Crewing Manager
• Deputise for Ops Admin Controller in their absence
• Checking crew expenses
• Updating training records for OCC staff in Centrik
• Able to use Excel, Word, Microsoft
• Ordering and arranging pilot uniform
• Recording and calculating pilot overtime
• Recording and checking crew allowances.