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Senior Personal/ Team Assistant

Employer
Unilever
Location
City of London, London
Salary
£31600 - £39500 per annum
Closing date
24 May 2019

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Job Details

An exciting opportunity has arisen to join a world leading global organisation, our client Leading Global FMCG company with Brands such as Dove, Knorr, Persil & Magnum are currently looking for a Senior Personal/ Team Assistant based at their prestigious facility in Blackfriars. This is a full-time temporary role for a period of 6 months, working a 36.25-hour week. This role is paying between £31,600 and £39,500 per annum, pro rata, depending on experience.

MAIN JOB PURPOSE:

This role requires a secretary who is a self-starter and who can interact regularly with an international network both inside the business and externally. The job holder must be capable of managing his/her own time flexibly and effectively, juggling diaries and travel schedules using excellent judgement in interacting at all levels of the company.

KEY RESPONSIBILITIES:

  • Diary management for VP and Senior Team - assessing competing priorities and anticipating requirements; filtering and prioritising
  • Organising international travel, including visas and management of out of office requirements
  • Good organisational and time management skills with the ability to prioritise workload and multi-task
  • Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
  • Self-motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgement and common sense. Ability to work under pressure, meet tight deadlines
  • Screening, responding to and redirecting mail, as appropriate
  • Preparation of presentations and other materials for meetings
  • Organisation and administration of local meetings & visitors - coordinating all logistics i.e. attendees, timings, equipment and rooms.
  • Organising international meetings using knowledge of technologies available to deliver the most appropriate solution i.e. telepresence, live meetings, Skype etc.
  • Co-ordination of expenses and invoice processing - knowledge of Ariba would be helpful but training can be provided
  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
  • Ownership of starter/leaver admin process for team

SKILLS/EXPERIENCE:

  • Proven experience as a Personal Assistant and experience working in a corporate environment and regional/global organisation. It requires discretion and confidentiality.
  • Must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally.
  • Excellent written and oral communication skills are essential as the position involves communication with staff at all levels throughout the Company and external contacts.
  • Must be comfortable working in a virtual environment, embracing new ways of working and using knowledge of the technologies available to proactively support the needs of the team.
  • Solid IT skills are required, particularly Word, Excel and Powerpoint. Accuracy, speed, proactivity and an ability to 'get things done' are vital.

COMPETENCIES

  • Growth Mindset
  • Bias for Action
  • Accountability and Responsibility

Company

A job at Unilever is a career made by you, with development opportunities, benefits and a working culture that embraces diversity. So whether you’re looking for an internship, apprenticeship, graduate opportunities, or a job opening to progress your professional career, at Unilever you can shape your own path as you work with the brands and people that drive our sustainable business growth.

Company info
Mini-site
Unilever
Location
Manpower UK Ltd
C/O Unilever HPC
Port Sunlight
Wirral
CH62 4ZD
United Kingdom

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