Finance Assistant

5 days left

Recruiter
Undisclosed Company
Location
Milton Keynes, Buckinghamshire
Salary
£22000 - £22500 per annum
Posted
16 May 2019
Closes
30 May 2019
Ref
012
Contact
Manpower UK
Job Type
Temporary
Hours
Full-time

Main responsibilities

FINANCE

  • Responsible for checking expense claim forms (both online and hard copy forms) from Faculty staff including validating receipts, calculations and details and refers back to claimant should there be a query. Refers to Manager (Finance) where appropriate.
  • Within guidelines agreed by the Manager (Finance), responsible for monitoring designated budgets and assisting the Manager (Finance) in producing the quarterly forecast for these budgets and alerting the Manager (Finance) to any year-end accruals/prepayments.
  • Liaising with appropriate contacts in the Finance Division and elsewhere to resolve queries.
  • Acting as point of contact for staff in the Faculty regarding enquiries in relation to travel and subsistence, consultancy contracts and other financial and procurement matters.

CONSULTANTS

  • Views records to ascertain when payments are due and ensure payments of fees and expenses are set up correctly, ready for authorisation by the Manager (Finance).
  • Responsible for checking of consultancy payments on the University's financial system, Frodo, checking anomalies with Finance.
  • Day-to-day contact with Contract Managers, Consultants and Finance Staff Payments for contract details and corrections regarding payments to the consultants

Main responsibilities

FINANCE

  • Responsible for checking expense claim forms (both online and hard copy forms) from Faculty staff including validating receipts, calculations and details and refers back to claimant should there be a query. Refers to Manager (Finance) where appropriate.
  • Within guidelines agreed by the Manager (Finance), responsible for monitoring designated budgets and assisting the Manager (Finance) in producing the quarterly forecast for these budgets and alerting the Manager (Finance) to any year-end accruals/prepayments.
  • Liaising with appropriate contacts in the Finance Division and elsewhere to resolve queries.
  • Acting as point of contact for staff in the Faculty regarding enquiries in relation to travel and subsistence, consultancy contracts and other financial and procurement matters.

CONSULTANTS

  • Views records to ascertain when payments are due and ensure payments of fees and expenses are set up correctly, ready for authorisation by the Manager (Finance).
  • Responsible for checking of consultancy payments on the University's financial system, Frodo, checking anomalies with Finance.
  • Day-to-day contact with Contract Managers, Consultants and Finance Staff Payments for contract details and corrections regarding payments to the consultants

OTHER DUTIES

  • If required, responsible for the production, co-ordination and collation of documents required by the Manager (Finance).
  • In the absence of the Manager (Finance), deals with urgent matters on his/her behalf, using initiative and discretion.
  • Provides assistance to the Manager (Finance) in procurement and presentation of data relating to areas of Faculty business.
  • Maintaining and updating procedures and information sheets relating to responsibilities of the post.
  • Using a range of University programmes and software applications, especially Excel, Word and Outlook, on a daily basis. Also conducting various day to day office duties such as dealing with the Team's post, inbox queries and archiving/filing.
  • Works collaboratively with others in the Deanery team and makes an active contribution to the wider work of the Deanery and Faculty.
  • Undertakes other such duties within the Faculty as reasonably required.

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