Personal Assistant (PA)

Recruiter
Undisclosed Company
Location
Bristol
Salary
Up to £13.44 per hour
Posted
17 May 2019
Closes
31 May 2019
Ref
EDLSPA
Contact
Manpower UK
Job Type
Temporary
Hours
Full-time

- PLEASE NOTE THIS IS A FULL-TIME LONG TERM TEMPORARY CONTRACT WITH MANPOWER & IS BASED IN BRISTOL CITY CENTRE SO THERE ISN'T ANY ON-SITE PARKING -

This opportunity is to support the Construction Delivery Group and wider Site Management Team and to provide cover for the Site Construction Director's PA when required. On that basis, a key requirement of the role will be the ability to prioritise responsibilities whilst managing effective relationships with the Site Construction Director and other individuals within the department. The role will involve communication and liaison with both internal and external customers. (The role may require additional administrative responsibilities.)

Framework & Boundaries

The role holder required exceptional organisational and administration skills to effectively support the team. Specifically:

  • Confidentiality when dealing with sensitive information
  • Compliance with health, safety, environment and other statutory requirements relevant to this role
  • Ability to work independently and be proactive
  • Ability to communicate effectively with various levels of the organisation and externally
  • Ability to deal with difficult enquiries







Main Responsibilities:
  • To be responsible for diary and itinerary management and preparation of meeting packs
  • To be responsible for the creation and maintenance of email and outlook distribution lists for the Nuclear Island team
  • To liaise closely with counterparts in other client locations and command centres to support effective interaction and collaboration
  • To be responsible for the management, organisation and filing of electronic and physical documents and records as appropriate
  • Record and produce minutes for key business meetings as necessary
  • Maintain data/records so that information is readily available and easily accessible
  • Provide office services such as reprographics, binding etc.
  • Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
  • Keep in touch with the team members when they are out of the office and report issues/ take actions for response as appropriate
  • Respond to phone/email enquiries to/ from wide range of external parties etc
  • Prepare letters, documents, ensure reports are well presented





Skills required:






  • Good organisational skills (flexible/organised/methodical)
  • Ability to work independently and be proactive
  • Excellent communication/interpersonal skills notably with various levels of the organisation and externally
  • The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
  • Prioritises tasks by importance and deadline. Discerns what is crucial from what is just urgent. Adjusts priorities as situations change.
  • Flexible approach with the ability to multi-task and work on own initiative
  • Discretion - confidentiality when dealing with sensitive information
  • Attention to detail with the ability to effectively manage tasks through to completion
  • General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
  • Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point






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