Business Support Administrator
A proactive administrator with proven experience of providing unsupervised support, equipped with excellent IT and organisation skills.
Nature and Scope
The demands on the INA Regional Managers are such that the individual will have minimal supervision on a day to day basis. Initiative is required to ensure tasks are completed to a high standard and within stated timescales.
Remote support to INA Site Teams is part of the role and therefore excellent interpersonal skills are a necessity in order to build and maintain relationships.
The individual will form part of a wider business support team and will occasionally be required to complete small projects as set by the Business Support Team Lead. In addition, some support / absence cover to other team members will be required.
Proactively manages the Regional Managers' diaries, manages / resolves diary conflicts, schedules appointments, provides meeting documentation in a timely manner and arranges UK and overseas travel as required
Arranges external meetings to include attendance of external personnel
Prepares and submits expense / reconciliation reports on behalf of the Regional Managers
Prepares and circulates monthly accountability information, and proactively follows up on outstanding issues
Attends and plays an active part in INA meetings, takes actions, circulates post meeting and follows up as required
Maintains staff training records, ensuring confidentiality at all times
Compilation and circulation of weekly reports and team brief information
Prepares for and provides induction material for new INA recruits
Assists with the maintenance of INA procedures
Provides ad hoc support to the INA Site Teams
Completion of small projects as set by the INA Business Support Team Lead
Excellent working knowledge of Microsoft office products (e.g. Outlook, Word, PowerPoint and Excel) is required, along with excellent organisational skills
Good quality English language and excellent written communication skills, with a good understanding of English grammar and attention to detail
Excellent interpersonal skills are a necessity
Please note that this role is a full-time role (37 hours per week) and the successful candidate will be working for Manpower on an ongoing assignment with our client. Successful candidates will be required to undergo BPSS checks.