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Admin Assistant

Employer
Undisclosed Company
Location
Greater Manchester, Sharston
Salary
Up to £10.25 per hour
Closing date
4 Jul 2019

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Admin Assistant


Manpower group are currently recruiting for a client based in South Manchester (Sharston) for the role of an Admin Assistant on a contracted term. The ideal candidate will play a key role in providing day to day support to all processes and procedures associated with a range of AL Services activities to required quality standards and the provision of associated services to faculty/CAU staff.


Location: South Manchester
Working days: Monday to Friday
Working hours: 9am - 5pm
Duration: Immediate start to end of October
Pay: £10.25 per hour

Main Duties
1. Associate Lecturer recruitment. As required:
* Processing application forms, recording on database and arranging for them to be scanned and stored electronically.
* Dealing with enquiries from potential applicants.
* Advising faculty staff on Associate Lecturer recruitment deadlines and procedures.
* Requesting and receiving references.

2. Associate Lecturer appointments. As required:
* Ensuring appointment recommendation forms are authorised by the AL Services Manager.
* Setting up mentoring arrangements in liaison with the Staff Tutor.
* Ensuring that all appointment documentation is dealt with appropriately and probation and induction records are correct.

3. Associate Lecturer employment. As required:
* Recording on the database of tutorial visits made by the line manager.
* Maintaining records across a range of IT systems.
* Acknowledging Associate Lecturer personal leave of absence where this has been authorised by AL Services Manager.
* Processing eye test vouchers.

4. Tutorial timetabling and events. As required
* Booking rooms and equipment at venues.
* Making tutorial bookings on OU IT systems.
* Liaising with Associate Lecturers regarding draft and final tutorial time tables.
* Making tutorial arrangements for students with additional requirements.
* Making agreed amendments to bookings and time tables.
* Contacting students when a tutorial is cancelled or re-scheduled and the Associate Lecturer is unable to do so.

5. Associate Lecturer payments and expense claims
* Checking claims received from Associate Lecturers, inputting them on the system against the appropriate budget code (according to monthly payroll schedule), verifying receipts received and that expenditure is appropriate before passing them on to an authoriser.
* Checking programme/practice tutor visits to students in work settings with the relevant staff tutor and processing expense claims.

General Duties
* Preparing formal correspondence and documents in compliance with University standards.
* Maintaining electronic and paper filing systems ensuring strict adherence to data protection and retention policies.
* Dealing with a wide range of enquiries, both internal and external and referring and recording these as appropriate.
* Providing information in response to enquiries from other units within the University.
* Maintaining an up to date knowledge of policy and procedure relating to AL Services activities.
* Feeding back suggestions to improve service standards across the AL Services team.
* Actively engage in own staff development and training.
* Contribute to the training and induction of new members of staff.
* Providing cover for other team members in their absence.
* Undertaking other duties as required by the AL Services Manager and Coordinator.
* Contributing to projects as required.

If this role is of interest to you, then please submit your CV today or call Hamzah on 0161 503 2208.

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