Finance Assistant

Undisclosed Company
Coventry, West Midlands
£20000 - £20066 per annum
25 Jun 2019
23 Jul 2019
Manpower UK
Job Type

An exciting opportunity has arisen to join a leading utilities supplier as a Purchase Ledger Clerk.

Our clients are currently seeking a Purchase Ledger Clerk based in Coventry, CV7 8PE. This a full-time temporary contract for 6 months (with possibility of extension) paying £20,066.

What you'll do

  • Operational Responsibilities: Understand the purchasing requirements of Organisation Development and to ensure that appropriate purchase orders are raised, and invoices are paid in a timely manner. Be responsible for validation of pre-invoice MI presented by approved vendors; liaise with vendors in order that they can raise and submit invoices within agreed timeframes; validation of all incoming invoices and receipting of valid invoices/rejection of erroneous invoices. Work closely with both internal and external stakeholders including the delivery team, vendors and procurement to ensure best outcomes. Maintain appropriate financial records including creation and recording of invoices to external customers for use of CG facilities, trainers etc and recharge internally of provision of off cycle training. Support the OD Service Delivery team as needed from time to time, including ensuring delegates receive course joining instructions, ordering lunches for delegates and other support as required from time to time.
  • Quality Control: Maintain accurate records of all liabilities and payments and ensure that all data held, financial or otherwise, is accurate and up to date. Promote safety, health and security within own and the wider team whilst ensuring the environmental impacts of activities are minimised wherever possible.
  • Communication: Communicate effectively with internal and external stakeholders to support the delivery of an effective planning, delegate management and administration service. Actively demonstrate and promote the CG values.
  • Continuous Improvement: Maintain data quality while identifying and implementing process improvements/best practices.
  • Health and Safety: Engender and operate in a culture of zero tolerance of accidents and self-inflicted incidents Promoting a positive safety culture through visible proactive, consistent and influential behaviours; Keep the company safe by co-operating with others to ensure a co-ordinated approach to promote a clear understanding of each party's duties, roles and responsibilities for Safety and Wellbeing; Report all incident, near misses, hazards, taking action as necessary to control hazard as appropriate

Knowledge & Experience

  • Understand the impact of prevailing Data Protection legislation including GDPR on the role of Purchase Ledger Clerk and ensure that best practice is adhered to at all times.
  • Experience using SAP within a purchase ledger team
  • Intermediate MS-Excel (e.g. vlookups & pivot tables)
  • Experience of running reports from LearningLink (Learning Management System) or similar database
  • Confident communicating with internal and external stakeholders
  • Excellent organisation, planning and time management skills
  • Provide support to colleagues in times of peak workload, sickness or holiday.
  • Develop strong working relationships with all departments involved in the training delivery process
  • Develop strong working relationships with all suppliers involved in the training delivery process
  • Monitor and maintain the highest levels of data accuracy
  • Identify and implement process improvements/best practices
  • Keep updated on new policies, procedures and codes of practice to ensure the safe and efficient operation of the business.
  • Engender and operate in a culture of zero tolerance of accidents and self-inflicted incidents.
  • Work within and promote the philosophy of safe team working and development across all CG activities to achieve business objectives and continuously improve performance

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