Business/Team Assistant

Team Assistant Dublin

 Mergers and Acquisitions

• Assists in the development of Project plans resource & procurement numbers
• Involved in project and deliverables tracking throughout
• Monitors the status of orders and insures supply is on track
• Acts as recording secretary in internal and external project meetings, prepares and distributes minutes and action item summaries
• Assists in the organization and development of training materials related to the project
• Composes administrative correspondence and drafts (external and internal) such as memos, letters, reports, presentations, agendas, meeting materials, minutes. Material frequently confidential in nature
• Receives, reviews and processes incoming correspondence. Prepares responses or materials
• Coordinates and arranges conference and travel arrangements for the project team, as well as prepares travel claims
• Organizes and maintains files
• Provides clerical support as necessary to the Manager, Administration and Advancement Records.
  Other duties as assigned

IT Team

• Provides reporting assistance to IT team, including excel, SharePoint and Power BI reports.
• Regularly review reports on IT support quality and where required talk to internal customers about their experience.
• Work with local business to plan their requirements for internal and external events and align business needs with our IT team and facilities department.
• Manage the renewal of user accounts for our external managed service support provider.

Experience

• Proven admin or assistant experience
• Computer proficiency in a windows environment using MS Office, spreadsheets and databases.
• Experience with the supervision of projects and delegation of tasks is an asset.
• Exceptional interpersonal, organizational and communication skills, integrity, respect for confidentiality, sound judgment and decision making skills.
• Strong written and oral communication skills.
• Familiarity with personnel administration procedures
• Highly organized with the ability to prioritize.
• Willing and able to multi-task.
• Self-motivated and able to grasp new concepts quickly.
• SAP Purchasing systems is an asset
• Most project work will be managed independently, requiring occasional verbal review and/or approval, re-direction of strategic process