Temporary PA - 4 days per week

We are seeking a motivated and experienced individual to provide PA support to Professor Steven Banwart. Your role will involve providing a full range of PA functions, including the effective management and maintenance of email correspondence and electronic diaries, coordinating complex overseas travel and accommodation bookings, processing procurement and expense claims, and scheduling and servicing meetings and events. You will act as the first point of contact for Professor Banwart - liaising closely with other Institute personnel, University executives, academic/research staff, and PhD students, as well as with external partners and organisations.

You will have experience of working as a PA, managing complex diary commitments and dealing with correspondence on behalf of senior staff. You will have excellent communication, interpersonal and organisational skills You will also have excellent IT skills, with a strong working knowledge of Microsoft Word, Excel and PowerPoint.

As PA, your main duties will include:

• Providing PA support, including diary and e-mail management, dealing with correspondence and being first point of contact for phone calls and visitors;
• Ensuring clear, concise and timely updates are provided and appropriate advice, recommendations and requests for information are communicated;
• Making appointments and ensuring details of all commitments are entered into the electronic diary, taking account of priorities, pressures and commitments;
• Organising project and management-level meetings including multi-participant meetings often at short notice with senior university executives and external collaborators, arranging logistics and meeting room servicing;
• Handling confidential information in a discreet, sensitive and diplomatic manner. Ensuring security of access to such information is maintained at all times;
• Scheduling, booking and organising a high volume (several per month) of complex UK/Global travel arrangements ensuring the most efficient use of the Prof. Banwart's time, liaising with external project partners and producing detailed, step-by-step, itineraries for each trip;
• Coordinating and planning logistics for visitors, meetings and events, and service meetings as directed, producing paperwork as required;
• Administering event registration and/or application processes, and ensure timely provision of information such as joining instructions and meeting agendas, etc.;
• Undertaking routine financial administration responsibilities including raising purchase orders, invoicing, responding to budget enquiries from staff;
• Maintaining systems and processes, and undertaking routine filing of paperwork.

This role is 80%FTE and it is a two month contrav in the first instance.