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Document Controller

Employer
EDF
Location
Gloucestershire
Salary
£12.17 - £13.82 per hour
Closing date
8 Oct 2019

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Job Details

Our client, one of the UK's leading energy suppliers is looking to recruit a full time Document Controller to join their team based in Barnwood, Gloucester. Reporting to the Project Portfolio Manager (PPM) the Document Controller is required to implement and manage processes relating to the Document Control and Management systems. Working with the project team in order to implement and control these systems they must also manage the distribution of all correspondence and ensure good relationships with external and internal stakeholders.

PLEASE NOTE THIS ROLE IS A TEMPORARY ONGOING ROLE WORKING ON ASSIGNMENT THROUGH MANPOWER

Accountabilities:


  • Provide a documentation support service to the Project Portfolio Manager (PPM).
  • Provide an auditable trail of incoming and outgoing documentation for projects assigned to the project group using the company procedures and systems (e.g.Passport), both manually and/or electronically.
  • Application of document control processes and maintaining the flow of documents and important information within the Project Team.
  • Provision of advice and information to ensure team members are compliant with the document management system, processes and procedures with respect to the control, storage and retrieval of information.
  • Maintain issue and distribute controlled copies of information, keeping up to date records of all information and ensuring that it is available to the Project Team.
  • Logging of incoming and outgoing documents and producing and issuing document transmittals to provide an auditable trail for all documentation produced by the Project Group and third parties using the Company Procedures and Systems.
  • Ensuring correct referencing of documents.
  • Establishing and maintaining files and computerised indexes for active engineering documents. Generate electronic/hardcopy reports as needed by the Project or Management team.
  • Maintain an established data distribution system.
  • Uploading / downloading, copying and printing of incoming and outgoing project documents and drawings.
  • Liaison with the Project Team and the Station Document Centre with respect to queries regarding issue of information and document storage.
  • Check information on documents and drawings for conformance with status and format in accordance with procedures.
  • Assisting Project Managers in maintaining a compliant and organised document filing structure in both hard copy and electronic format.
  • Preparation of Project documentation at close out of projects and documentation for archive, in either hard copy or electronic format as required.

  • Knowledge and Skills:


  • Competent with Microsoft Word, Excel, PowerPoint, Adobe, Visio and Outlook, and experience of using an Electronic Document Management System to maintain documents and records.
  • Possess high standards of organisational skills, have the ability to prioritise workload, previous experience within a technical /engineering environment, able to work under pressure, a team player and self-motivated.
  • A good understanding of electronic file types and the requirement for accurate document referencing. A good knowledge of filing systems and the aim of distribution matrices, engineering and design document control and vendor data.
  • Experience of document management within a project environment dealing with engineering / construction drawings and documentation.

  • Successful candidates will be required to undergo referencing and BPSS checks for this role.

    Company

    As the nation’s largest producer of low-carbon electricity, EDF are looking for sharp minds to join the team and help shape the UK’s energy future.

    They aim to become the best, most trusted energy supplier for their customers, through trust, transparency and teamwork. That’s why they have developed a working environment where you can perform at your best; where you’re empowered with the skills and opportunities to achieve great things.

    Don’t just take it from us – take a look at what this Manpower employee thinks about working onsite at EDF in Hove:

    “Working with Manpower at EDF has been a fantastic experience. I’ve worked in three assignments here, and found them all interesting and varied. EDF is a great company and the Manpower team are always really supportive and helpful” – Kevin, Customer Service Advisor

    Company info
    Location
    Head Office
    3rd Floor, Cardinal Place
    80 Victoria Street
    London
    SW1E 5JL
    GB

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