We have an opportunity with a busy team based within the Executuve Services and we are currently recruiting for three highly organised Administrators to start immediately until July 2020.
You will be responsible for providing a full and flexible, first class administrative support service specifically to the Professional Support Team to CLT and senior leaders within CAFHE and FRS providing a range of specific business and administrative support.
You will carry out a wide range of administrative and support tasks to support Heads of Service undertaking externally facing activities with client groups and stakeholder as part of their accountabilities and responsibilities.
The work will be varied and will include, by way of example: organising, preparing for, co-ordinating and supporting events; preparing and ensuring access to documents for meetings; supporting diary management; minuting specific meetings for which alternative recording technologies are inappropriate; reviewing and streamlining business administrative and administration processes; minimising and reducing business and administrative tasks undertaken by senior management (and Administrative Assistants), responding to correspondence.
You will be critical in supporting senior management so that they are well prepared able to take forward their business priorities.
You will be customer focussed, technologically capable and a flexible administrator.
You will be used to working on your own initiative and under direction in a busy and fast moving working environment where there are many changing priorities and demands.
You will need to be able to develop a good working knowledge of the County Council and build relationships to be able to know/how/who/ where the resources to get the job done are as well as being prepared to quickly re-prioritise and prioritise work to meet deadlines and objectives.
You will need to develop good working relationships with a wide variety of people ranging from the Senior Leadership Team, members of the public, and external partners.
You may also be required to track and support the implementation of action points/outcomes from meetings/events that need to be achieved by others.
You will be handing large volumes of sensitive and confidential information , which may include information about customers, political priorities, staff members or pay instructions and these must be handled in accordance with the General Data Protection Act and with discretion
You will be an effective time manager and flexible in how you approach your work and willing to support the work of others.
You will accurately process invoices, and other online transactions on behalf of the managers that you are supporting and in accordance with County financial procedures.
Overall you will remain up to date and compliant with all relevant organisational procedures, policies, practices and professional codes of conduct in order to up hold the standards of best practice and transparency in public life.Eligibile and willing to undertake a NVQ Level 3 or equivalent qualification.
Evidence of ability to deliver outstanding proactive, customer focussed service and skills.
Ability to anticipate problems, plan and implement solutions and make pragmatic decisions, demonstrating outstanding organisational skills and respond effectively to unexpected situations.
Ability to work effectively in a team - supporting others, sharing knowledge and information in order to deliver a service to others.
Ability to develop a good working knowledge of the County Council and develop relationships to support the delivery of work.
Competent and technologically capable.
Succinct, confidentand capable note taking skills with a high level of accuracy and speed for minute taking.
Ability to comprehend both written and numerical information and produce high quality concise accurate written, numerical documentations and presentations or to follow procedures such as One Way to Buy (procurement).
If you like working as part of a busy team in a varied role, do not hesiate and apply now!