Receptionist/Administrator
Location: Nottingham
Hourly Rate: £14.29
Working Hours - Monday - Friday, 20 hours per week
Start Date: ASAP
Manpower are currently recruiting for a receptionist/administrator for their client based in Nottingham. This is a temporary role to cover sick leave, so the ideal candidate must be available on short notice. The purpose of the role is to provide a first line contact for callers and visitors either on the telephone or in person.
Duties:
Welcoming visitors, connecting them to the department/person they wish to visit or speak withCheck location of meeting using the room booking system on Outlook, for visitors attending meetings and direct them accordinglyMaking and maintaining records of bookings for all meeting rooms including making special arrangements, buffets and use of equipment, ensuring the appropriate authorisation is given where neededRecording receipt of courier deliveries, recorded deliveriesKeeping the reception area tidy and smart at all times, liaising with other departments as necessaryEnsuring that messages are passed promptly to the recipientMaking taxi arrangements, ensuring that all taxis are authorised and records kept of all bookingsLiaising with taxi firms to ensure that they are aware of our rules for authorisationAnswering incoming calls, within 4 rings whenever possible, dealing with calls promptly and effectively to keep the lines free and accessible to further callersAssisting callers with queries where able to do soEnsuring messages are passed promptly to the recipientHaving a full working knowledge of the telephone system both from the switchboard and extensionsTraining other staff in the operation of the telephone system for when cover is requiredAdvising recipients of receipt of faxes on the main numberReceiving delivery of stationery requisitions, checking, ordering and issuing stationery to the requester once deliveredReceiving delivered post and sorting ready for collection by each department. Receiving outgoing post from departments and franking it ready for collectionCare for the Health and Safety of all who come onto union premises is a responsibility which all employees share. All staff should take all possible action to prevent themselves and others from suffering injury or damageThe Receptionist/Administrator should follow the guidelines of the Union in respect of lifting and carrying to minimise the possibility of injury.
To apply for this position please attach a copy of your CV or call Molly on 0115 9470277.
