Project Support Administrator

Our client, one of the UK's leading energy providers, is looking for a Project Support Administrator to manage the effective and efficient provision of professional support services to the programme and management team. The Project Support Administrator will work primarily on their own initiative, ensuring the smooth operation of the office and effectively managing senior stakeholder requirements. This role is based in central Bristol, but supports the wider project network.


Main Responsibilities:

*Provide a professional, accurate and reliable administration support service to the department and extended business unit as required.
*Diary and itinerary management for the arrangement of meetings.
*Prepare meeting packs, co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required.
*Maintenance of data/records in order that information is readily available and easily accessible.
*Liaise closely with counterparts in other client locations and command centres to support effective interaction and collaboration.
*Record and produce minutes for key business meetings as necessary.
*Provide office services such as reprographics, binding etc.
*Keep in touch with team members when they are out of the office and report issues/take actions for response as appropriate.
*Respond to phone/email enquiries to/from wide range of external parties.
*Prepare letters, documents, ensure reports are well presented.


Knowledge and Skills Required:

*Good organisational skills (flexible/organised/methodical).
*Ability to work independently and be proactive.
*Excellent communication/interpersonal skills notably with various levels of the organisation and externally.
*The ability to work as an integral part of a team contributing to team success, communications and a positive working environment.
*Flexible approach with the ability to multi-task and work on own initiative.
*Previous team support experience.
*Discretion - confidentiality when dealing with sensitive information.
*Attention to detail with the ability to effectively manage tasks through to completion.
*Competent using MS Word, Excel and PowerPoint.