Executive Assistant

Burgess Hill, West Sussex
£16 - £20 per hour
17 Oct 2019
06 Nov 2019
Manpower UK
Job Type

Manpower have an exciting new opportunity for the right candidate to become an Executive Assistant, working with our client, a FTSE 100 Credit Card company.

The position is full time, Monday - Friday, based in Burgess Hill, with ad hoc weekly travel to the offices in London Victoria.

The successful applicant will report into one Senior Leader and provide ad hoc support to a small team.

Responsibilities for the Executive Assistant role include:

  • Organization of complex calendar management using high level of integrity, managing across business partners, dispersed locations and differing time zones.
  • Coordinating logistics for meetings, events, and interviews
  • Preparing expense reports in line with company policy on a monthly basis
  • Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend
  • Processing purchasing requests
  • Maintaining departmental contact lists, organization charts, email distribution lists and payroll codes Tracking departmental corporate card payments
  • Providing phone coverage for the Executive Office
  • Supporting special projects to support the Executive Office as needed
  • Leader inbox management
  • Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events
  • Administer CPC and other relevant financial processing
  • Exercise good judgment in managing the day-to-day responsibilities of the office.

Required skills:

  • 1 year + experience in a supporting style role (ideally supporting high level Directors / CEO's), handling confidential and sensitive information with tact, diplomacy and discretion
  • Strong work ethic, self-motivated and a team player
  • Ability to multi-task and prioritise
  • Strong interpersonal and communication skills with the ability to form professional relationships across all levels of seniority
  • Excellent organisational and time management skills with strong attention to detail
  • Ability to be proactive and take initiative to anticipate the needs of a creative team
  • Demonstrated ability to remain calm under pressure and flexible to changing priorities
  • Proficient in Microsoft Outlook, Excel, Word, Power Point; able to learn quickly and manage internal software and systems and company intranet

If you feel that you fit the above criteria and would like to work in a vibrant environment with like-minded people, then apply here today!

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