Administrator
- Employer
- Undisclosed Company
- Location
- Cardiff
- Salary
- £11.99 - £12.99 per hour + paid holidays, pension, staff discounts
- Closing date
- 25 Nov 2019
View more
- Sector
- Administration and Business Support
- Job Type
- Temporary
- Hours
- Full-time
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Manpower are recruiting for an Administrator to work for our client based in Cardiff City Centre.
Main duties and responsibilities include:
- Drafting agendas and papers - ensuring that papers and minutes are distributed in a timely manner and presented in an appropriate style
- Ensuring that the business of the partnership is recorded accurately and succinctly and that actions are communicated, addressed, monitored and reported back to future meetings
- Overseeing all necessary administrative arrangements for meetings associated with the partnership, including booking venues and arranging room layouts and refreshments
- To support over and above that of the Student Recruitment and Support Centre to respond to and address specific PGCE related student queries via email and telephone
- To support with specific recruitment and enrolment administrative processes for prospective student teachers including arranging interviews, referring requests and processing DBS checks
- Coordination of numerous Outlook calendars, to include arranging a high volume of individual and Partnership/Consortia/Welsh Government meetings, ensuring the best use of the individual's time in-line with competing priorities
- Support the processing and delivery of data and information for the PGCE programme - using appropriate software as required
- Provide diary support to the PGCE Director and the Senior Manager; prepare electronic or paper 'day folders', collating supporting documents and chasing outstanding items/information
- Format documents (reports, letters, PowerPoint presentations) in the medium of English and Welsh
- Undertake office related tasks (e.g. monitoring incoming mail, stationery, paper supplies, IT issues etc.,)
- Liaise with internal and external (OU) contacts at all levels
- Internet research for briefings, responses to queries, making travel arrangements and planning logistics for meetings etc
- Make travel arrangements using the OU approved systems, including detailed itineraries where necessary, checking logistics and ensuring suitable venues or accommodation are booked as required; arranging catering, room bookings, IT and AV equipment and support
- Maintaining appropriate hard and soft filing systems
- Maintenance of spreadsheets and other recording methods in supporting the PGCE Wales budget and to provide support to the Senior Manager to monitor and manage the budget
- Make and receive telephone calls and deal with these appropriately and courteously
- Provide secretarial support and any other duties as may reasonably be requested.
Skills, knowledge and experience required:
- The ability to speak Welsh
- Calendar management
- Extensive experience of minute taking
- Experience of working within a education setting
- Excellent communication, interpersonal and organisational skills.
- Able to work as part of a team and on an individual basis
- Excellent understanding of Microsoft Office
- HR experience
This is a temporary, full time position based in Cardiff City Centre. The hours of work are Monday to Friday 9.00 am - 5.00 pm.
The role offers an immediate start with an hourly rate of £11.99.
As a Manpower candidate you:
- Weekly pay
- Paid holidays
- NEST pension
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