Skip to main content

This job has expired

Administrator

Employer
Undisclosed Company
Location
Cardiff
Salary
£11.99 - £12.99 per hour + paid holidays, pension, staff discounts
Closing date
25 Nov 2019

View more

Manpower are recruiting for an Administrator to work for our client based in Cardiff City Centre.

Main duties and responsibilities include:

  • Drafting agendas and papers - ensuring that papers and minutes are distributed in a timely manner and presented in an appropriate style
  • Ensuring that the business of the partnership is recorded accurately and succinctly and that actions are communicated, addressed, monitored and reported back to future meetings
  • Overseeing all necessary administrative arrangements for meetings associated with the partnership, including booking venues and arranging room layouts and refreshments
  • To support over and above that of the Student Recruitment and Support Centre to respond to and address specific PGCE related student queries via email and telephone
  • To support with specific recruitment and enrolment administrative processes for prospective student teachers including arranging interviews, referring requests and processing DBS checks
  • Coordination of numerous Outlook calendars, to include arranging a high volume of individual and Partnership/Consortia/Welsh Government meetings, ensuring the best use of the individual's time in-line with competing priorities
  • Support the processing and delivery of data and information for the PGCE programme - using appropriate software as required
  • Provide diary support to the PGCE Director and the Senior Manager; prepare electronic or paper 'day folders', collating supporting documents and chasing outstanding items/information
  • Format documents (reports, letters, PowerPoint presentations) in the medium of English and Welsh
  • Undertake office related tasks (e.g. monitoring incoming mail, stationery, paper supplies, IT issues etc.,)
  • Liaise with internal and external (OU) contacts at all levels
  • Internet research for briefings, responses to queries, making travel arrangements and planning logistics for meetings etc
  • Make travel arrangements using the OU approved systems, including detailed itineraries where necessary, checking logistics and ensuring suitable venues or accommodation are booked as required; arranging catering, room bookings, IT and AV equipment and support
  • Maintaining appropriate hard and soft filing systems
  • Maintenance of spreadsheets and other recording methods in supporting the PGCE Wales budget and to provide support to the Senior Manager to monitor and manage the budget
  • Make and receive telephone calls and deal with these appropriately and courteously
  • Provide secretarial support and any other duties as may reasonably be requested.

Skills, knowledge and experience required:

  • The ability to speak Welsh
  • Calendar management
  • Extensive experience of minute taking
  • Experience of working within a education setting
  • Excellent communication, interpersonal and organisational skills.
  • Able to work as part of a team and on an individual basis
  • Excellent understanding of Microsoft Office
  • HR experience

This is a temporary, full time position based in Cardiff City Centre. The hours of work are Monday to Friday 9.00 am - 5.00 pm.

The role offers an immediate start with an hourly rate of £11.99.

As a Manpower candidate you:

  • Weekly pay
  • Paid holidays
  • NEST pension

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert