Purchase Ledger Clerk

An exciting opportunity has arisen to join a leading utilities supplier as a Purchase Ledger Clerk, our client a world leader in energy supply are currently seeking a Purchase Ledger Clerk based in Coventry, CV7 8PE. This a full-time temporary contract for 6 months with a strong likelihood to extend, paying in the region of £20,066 equivalent to £9.65 per hour.

To facilitate the purchase of training, training materials and other approved ad-hoc supplies through the framework of approved vendors as directed by authorised persons within the Organisation Development team, including where necessary managing the addition of new vendors to the framework in collaboration with the Buyers. The purchase ledger clerk will be responsible for creating purchase orders, validating invoices and receipting invoices for payment, and recording all transactions and liabilities in a manner which supports budgeting and forecasting.

In addition, the purchase ledger clerk will be required to support the OD Service Delivery team with various administrative tasks including ensuring delegates have received course joining instructions and ordering lunches for delegates. The purchase ledger clerk may also be required to assist with the production of some routine reports.

Key Accountabilities

• Operational Responsibilities: Understand the purchasing requirements of Organisation Development and to ensure that appropriate purchase orders are raised, and invoices are paid in a timely manner. Be responsible for validation of pre-invoice MI presented by approved vendors; liaise with vendors in order that they can raise and submit invoices within agreed timeframes; validation of all incoming invoices and receipting of valid invoices/rejection of erroneous invoices. Work closely with both internal and external stakeholders including the delivery team, vendors and procurement to ensure best outcomes. Maintain appropriate financial records including creation and recording of invoices to external customers for use of Cadent facilities, trainers etc and recharge internally of provision of off cycle training. Support the OD Service Delivery team as needed from time to time, including ensuring delegates receive course joining instructions, ordering lunches for delegates and other support as required from time to time.
• Quality Control: Maintain accurate records of all liabilities and payments and ensure that all data held, financial or otherwise, is accurate and up to date. Promote safety, health and security within own and the wider team whilst ensuring the environmental impacts of activities are minimised wherever possible.
• Communication: Communicate effectively with internal and external stakeholders to support the delivery of an effective planning, delegate management and administration service. Actively demonstrate and promote the Cadent values.
• Continuous Improvement: Maintain data quality while identifying and implementing process improvements/best practices.

Knowledge, Experience and Technical Know How

• Understand the impact of prevailing Data Protection legislation including GDPR on the role of Purchase Ledger Clerk and ensure that best practice is adhered to at all times.
• Experience using SAP within a purchase ledger team
• Intermediate MS-Excel (e.g. vlookups & pivot tables)
• Experience of running reports from LearningLink (Learning Management System) or similar database
• Confident communicating with internal and external stakeholders
• Excellent organisation, planning and time management skills
• Provide support to colleagues in times of peak workload, sickness or holiday.
• Develop strong working relationships with all departments involved in the training delivery process
• Develop strong working relationships with all suppliers involved in the training delivery process
• Monitor and maintain the highest levels of data accuracy
• Identify and implement process improvements/best practices
• Keep updated on new policies, procedures and codes of practice to ensure the safe and efficient operation of the business.
• Engender and operate in a culture of zero tolerance of accidents and self-inflicted incidents.
• Work within and promote the philosophy of safe team working and development across all Cadent activities to achieve business objectives and continuously improve performance
• Actively demonstrate and promote the Cadent values.