Fleet & Travel Co-ordinator

Undisclosed Company
West Drayton, London
£13.00 - £15.00 per hour
Closing date
25 Sep 2020
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Monday - Friday 37.5 hours

£13-£15 per hour

Temporary Placement

Job Title: Fleet & Travel Co-ordinator

Co-ordination, oversight and management of Company outsourced Fleet & Travel Management Provider/s and third-party suppliers. Total Fleet Management solution and services for Company leased vehicles, plus Travel Management Companies (TMCs) for Company. Travel bookers. To ensure Company operates a cost effective, compliant, fit for purpose and environmentally responsible fleet & travel solution / delivery to end users / employees.

Key Responsibilities


Co-ordination & ownership of the supplier relationship management between Company UK & Company Europe Ltd for external Fleet Management providers, to deliver a Total Fleet Management solution for Company's leased company vehicles, in line with local and EMEA Fleet policy.


Supplier Contract management and Service Level reporting / monitoring.


Attendance at regular review calls and meetings with 3rd party providers across Fleet and Travel.


Key point of contact for Fleet Management and Travel provider/s and third-party suppliers.


Management of Subcontractor services and third-party suppliers, where applicable.


Co-ordinating the delivery of Company's local and EMEA Fleet policy from its key Fleet providers including reviewing and approving of new company vehicles in line with local and EMEA Fleet policy, and maintenance / repair costs in line with local and EMEA Fleet policy.


Creating New Traveller profiles on the Business Travel Booking System (currently KDS) on the request of bookers and updating traveller and booker profiles.


Cataloguing itinerary discrepancies i.e. no shows, flight cancellations etc. and ensuring that costings are correctly directed / allocated to relevant parts of the business. Analysing Travel credit card statements and allocating the relevant costings to the correct staff/cost centres.


Awareness and co-ordination for group bookings and / or specialist events.


Review booking terms & conditions (contracts) and offer guidance for specialist conference / events.


Point of contact and liaison with MXP Expenses and other Finance departments for Fleet related activities / queries.


Supporting end users with general fleet, policy (HR) and insurances queries.


Support tender processes, where necessary (typically every three years).


General administration of the Fleet and Travel policies, processes and procedures.

If this is something you have done, please apply today.

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