Are you immediately available and come from a proven history of project support or senior administration?
Are you seeking a full time position based in Exeter working for a fast paced busy division within the public sector?
If you have answered yes to both of the above I want to hear from you!
My client is seeking a team of 2 Project Support Administrators to join their team on a temporary basis for a period of between 3-6 months. The roles are being offered as full time - 40 Hours week - Monday - Friday. Free parking is available on site.
Hourly pay rate of £12.00
If successful in the position you will be required to assist the Business Development Officer, providing project support, assisting in short term projects, with a specific focus on service improvement within the the company Group.
You will attend meetings, both within the physical boundaries of services provided by the company, as well as representing the organisation at Regional and National Forums.
You will also be required to provide high quality project support to the Business Development Officer, including organisation of meetings and preparation of agendas, collation of papers, minutes, owning actions, maintaining action logs, and taking appropriate follow-up action as required.
Some of your duties will include but not limited too.
Project support as instructed by the Business Development Officer
Attend relevant meetings, both internal and external
Arranging, organising and administering meetings on behalf of the Business Development Officer; inviting attendees, preparing agendas/papers, following-up
Outstanding actions, taking minutes and distributing notes
Maintaining action logs
Preparing meeting rooms, greeting and assisting visitors
Undertaking administrative duties such as photocopying, scanning and mail-out distributions
Organising and planning ad hoc meetings
Acting as a point of contact for the Business Development Team, dealing with and responding effectively to queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously
Running and collating reports which may include reports to Boards and senior management as required
Maintaining effective electronic filing systems, to ensure that information is kept securely and is accessible to other members of the team
Maintain confidentiality at all times ensuring adherence to all Information Governance and Data Protection Standards
Due to the transformative nature of the post, the post holder must be willing to change aspects of the job description depending on market forces and operational pressures; and Contribute towards a 'one team culture'