Secretary

Employer
Undisclosed Company
Location
Birmingham, West Midlands
Salary
Up to £9.23 per hour
Closing date
9 Dec 2020
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Manpower are currently recruiting for a Secretary for a prestigious client based in Birmingham on a part time basis.

Duties will include;

  • Act as the unit office clerk.
  • Support unit continuity.
  • Maintain an effective file system and correspondence register in accordance with current policy, recording all correspondence to or from the Unit.
  • Ensure reports and returns are dispatched in a timely manner.
  • Develop an understanding of the Royal Navy working practices in order to liaise effectively with other organisations within the Naval Service.
  • Ensure effective communication of information to staff and Unit members.
  • Assist with the booking of all travel (outside of unit vehicles), utilising HRG where appropriate, for students and staff liaising with CO and Coxswain whenever appropriate.
  • Support to the CO in the maintenance of effective lines of communication with unit affiliates and alumni.
  • Maintain the Unit Diary.
  • Oversee building facilities bookings and associated paperwork.
  • Liaise with other service units, associated bodies within the university fraternity and local community
  • Collate and produce monthly financial returns and forward to CO.
  • Contribute to the organisation of unit functions and events including the unit annual dinner by booking venues, catering, entertainment, preparing guest lists, table plans and sending invitations.
  • Contribute to unit fund verification in accordance with policy.
  • Oversee the management of office publications, machinery and stationery.
  • Administration of all new entry paperwork including application for references, National security Vetting (NSV) and Identification (ID) Cards
  • Suitable candidates will be subject to a DBS clearance and have previous secretarial experience.

    This is a temporary position starting on the 2nd December, working 28 hours a week paying £9.23 per hour and with a potential of leading to a permanent position for the right candidate.

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