Head Of Building Services

The Head of Building Services is responsible for the maintenance of all College buildings at all times and provides an advisory role to College Officers in respect of technical matters on building services. The Head of Building Services is also responsible for ensuring that the Maintenance department is run effectively, efficiently and the services are delivered to members of the College to the highest of standards by the maintenance team.
The Head of Building Services will report to the Senior Bursar although there will be a wide range of relationships to maintain throughout the College.

The Head of Building Services shall also be the College's Health and Safety Officer. This aspect of the role reports to the Assistant Bursar and is responsible for maintaining safe systems of work across the College and ensuring compliance with all relevant health and safety legislation

Main Duties and Responsibilities

• Effectively manage, as Head of the department, all staff to ensure the highest standards are maintained with respect building services across the College. Ensure clear service standards are set and delivered
• Responsible for assessing the condition and state of repair of the College's estate and services and making recommendations to assist future planning
• Preparing and implementing plans on building projects to address the College's requirements concerning the careful stewardship and sensitive development of the Estate. Work programmes to be co-ordinated to respect the academic calendar of the College and scheduling of projects during vacation periods.
• Ensure suitable policies and procedures operate in compliance with relevant regulations and conservation rules. Responsible for compliance with building and all related regulations to ensure staff and contractors alike are well versed in relevant procedures and operate safely and effectively
• Provide a key role in the planning and implementation of refurbishment and replacement of existing and planned new buildings by supporting the Bursars in the preparation, design ideas and subsequent delivery of the programmes
• Seek tenders and contractors in accordance with College procurement policy, working as necessary with the Bursars / external consultant(s)
• As necessary undertake site agent role and play an active part in the planning and contract negotiations
• Work effectively and collaboratively with external consultants to deliver high quality projects and building services to the College
• Oversight of building management systems and job scheduling systems to monitor the effective delivery of reactive maintenance. Responsibility for maintaining drawings and plans for College buildings within the department
• Together with other relevant members of the department, available to respond to emergency responses
• Recruitment, selection, training, development and appraisal of all members of the team, in part with support from the Deputy/Assistant Heads of Department
• Communicate procedures and the impact of maintenance services across team and effectively across the College. As necessary, liaison with Director
• Preparation and management of relevant insurance claims
• Through the Deputy/Assistant Heads of Building Services ensure all statutory testing of equipment, electrical systems, and management of hazardous materials
• Through the Deputy/Assistant Heads of Building Services ensure staff are monitored effectively and evaluated to ensure high levels of productivity
• Through the Deputy/Assistant Heads of Building Services ensure arrangements in place for waste management and recycling
• Through the Deputy/Assistant Heads of Building Services ensure staff are effectively allocated and highly productive across the College's estate

Financial Management

• To prepare annual expenditure budgets for the department in conjunction with the Senior Bursar and Assistant Bursar. To include the operating budgets for the department, payroll and to assist, including the management of individual projects, the Bursars with the planned maintenance programme
• Ensure due consideration is given to long term benefits on investing in high quality works/projects given the College's long-term outlook
• Meet and exceed agreed targets in the yearly budget
• Continually review prices and suppliers for value for money
• To control carefully departmental expenditure, including payroll, equipment and maintenance costs, other purchases and other supplies
• In conjunction with the Deputy/Assistant Heads of Building Services the planning of cost effective and efficient staffing structures
• To ensure suppliers and sub-contractors are used effectively and reviewed regularly

Knowledge, Experience and Education

• A construction industry background with significant experience including supervisory and/or project management positions
• Experienced in techniques of electronic reporting, costing, job management, long-term planning and financial management / significant budgets
• Possess working experience of current mechanical and electrical systems and equipment used in the construction industry
• Experience of refurbishing listed buildings
• Hold relevant industry qualifications e.g. CIOB
• Understanding and experience of stewardship of historic buildings