SSC HR Administrator

SSC HR Administrator
Lakeside, Portsmouth
Babcock Corporate Services

About the role

To carry out transactional HR activity on HR Administrative processes, and respond to enquiries in accordance with legislation, suggested best practice and Babcock procedures and guidelines.

Responsibilities:

* Initiate security clearance process for all relevant new employees.
* Monitor employee records, to ensure appropriate clearances are renewed prior to expiry.
* Request references for all new employees.
* Collate and check all new starter information, relevant to each role, including; health questionnaires, healthcare, referencing, security and driving licence checks.
* Prepare and issue new starter contracts and offer packs.
* Chase for missing or incomplete information where necessary.
* Update and maintain accuracy of records on relevant HR systems.
* Ensure all employee information is processed accurately and is checked in accordance with the relevant processes.
* Respond to HR administrative queries from; line managers, HRBPs, employees and candidates as appropriate, e.g. via email, telephone, written correspondence or face to face.
* Process all requests effectively, accurately and efficiently and in accordance with procedures.
* Maintain accurate systems information within scope of role and in line with current GDPR legislation.
* Maintain all SLAs, deadlines, promises and action plans communicated to management, customers or required by process.
* Provide basic information on policies and procedures to line managers, employees and HR Advisors.
* Refer queries to the Team Manager, if escalation is required.
* Protecting assets from unauthorized access, disclosure, modification, destruction or interference.
* Any other HR related duties at request of Team Manager and Head of HRTH SSC.

Key Outputs/Deliverables:

* Issue Contracts and Offer Packs within SLA, and in line with relevant legislation.
* Process and monitor security clearance for relevant employees.
* All HR actions approved in line with issued authority list, procedures and guidelines.

What do I need to do the role?

Qualifications:

* GCSE Maths & English
* CIPD (not essential)

Key Technical Competencies:

* Sound administrative skills
* Good verbal & written communication skills
* Proficient in Excel and Word
* Excellent attention to detail
* Experience of HR databases
* Awareness of HR policy & procedures
* Previous customer service experience
* Understanding of GDPR legislation as it affects the role

Key Behavioural Competencies:

* Discrete & confidential approach
* Polite and approachable manner
* Team player
* Ability to multi task and prioritise own workload
* Sound organisational skills
* Ability to assimilate information and identify actions, taking them forward appropriately

What else so I need to know?

This role is based in Lakeside, Portsmouth. A vibrant and accessible campus that has shops, restaurants, hairdressers and a nursery on site. It has parking for employees and runs a free shuttle bus from city centre trains and bus stops.

We are happy to talk about flexible working. Please ask about alternative patterns of work at interview.

Application Guidance

If you are currently employed by Babcock, please let your line manager know that you're applying for this vacancy. You should also let them know if you are attending an interview or assessment for a role.

Please note that you will not be able to access the vacancy details after the closing date so you may wish to keep a copy of this advert and any supporting documents for your records.

We are committed to building an inclusive culture and strives to attract talent who thrive in an inclusive and flexible working environment.

If you have a disability or need any reasonable adjustments during the application and selection stages please let us know and we will respond in a way that best fits your specific needs.

Closing date: 09/03/2021

Job reference: 33987