Programme & Data Administrator

Employer
Undisclosed Company
Location
Hampshire, Havant
Salary
£11.00 - £13.00 per hour + flexible working hours, pension
Closing date
23 Jun 2021
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Job Details

Performs A variety of activities in support of functional areas such as finance, purchasing, or HR or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.

  • Monitor formal incoming/outgoing/internal data on behalf of the team(s), in accordance with the Data Management (DM) processes. (Documentation may be received/submitted via mail, email or SDEs.)
    • Ensuring all incoming data deliverables are logged within Records Management, assigning the appropriate actions (reviews/notifications), and monitoring progress.
    • Coordinating review, approval and submission of outgoing data.
    • Preparing letters and documents as required.
    • Maintaining records of incoming/outgoing deliverables, as required, in the relevant tracking tools/spreadsheets/reports.
    • Uploading/downloading data to/from SDE(s), as appropriate, and notifying stakeholders.
  • Ensuring that appropriate attributes are set for incoming/outgoing/internal data.
  • Establishing and maintaining filing structures within the document management system(s), for efficient data storage and retrieval.
  • Providing first-line help to the team(s) on Data Management (DM) processes, local DM procedures, and the use of the electronic document management system(s)
  • Being proactive in reporting areas of concern to the Management team, to help avoid late deliveries
  • Proven administrative skills
  • Previous use of IT systems - on the job instruction will be provided to learn LMUKIS systems (eg P2P)
  • Knowledge and experience of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
  • Strong work ethic
  • Good oral and written communication skills
  • Strong team player
  • Reliable
  • Document management experience
  • Experience of working on MoD projects
  • Knowledge and experience of Windchill, SharePoint, Livelink, JIRA, DOORS (would be advantageous)

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