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Commercial Administrator

Employer
Undisclosed Company
Location
Edinburgh
Salary
Up to £35000 per annum
Closing date
21 Sep 2021

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Primary Tasks: Commercial Administration

Maintain commercial trackers and prepare related commercial summaries

Track and file all correspondence with suppliers

Raise Purchase requisitions within SAP to support Commercial Leads and liaise with Purchasing Services for timely raising of POs.

Support development of commercial and ITT documentation

Monitor compliance with project procurement procedures

Support the Commercial Manager and Commercial Leads with adhoc administration activities

Support the Commercial Leads with procurement of goods and services for the packages as required

Responsible for supporting PA/Office Manager for misc. office procurement activities such as stationery, furniture, catering

Primary Tasks: Invoice Administration

Maintain the invoice register, receive, record and receipt invoices

Support the commercial team in invoice review and management

Manage supplier invoice queries

Maintain records of manual payments

Monitor supplier payments and interface with Finance and Accounts Payable departments

Ensure all commercial documentation is filed

Secondary Tasks

Manage internal and external stakeholders in relation to commercial activities

Act as a champion for commercial processes and support the team in understanding and applying them

Ensure all contractual / commercial records are filed and maintained

Contribute to process improvement, share and record lessons learned


SKILLS, EXPERIENCE & QUALIFICATIONS


At least 2 years experience in administration. In a commercial environment desirable

Experience and familiarity with Microsoft Office Excel and SAP

Attention to detail and accuracy

Track record of discretion and maintaining confidentiality

Excellent organisation skills, with an aptitude for planning ahead and prioritising effectively

Ability to establish and maintain good working relationships with contractor companies

Good reporting skills with knowledge of cost/change management.

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