RECEPTIONIST/ADMIN
- Employer
- Undisclosed Company
- Location
- Derbyshire, Derby
- Salary
- Up to £14.57 per hour
- Closing date
- 28 Oct 2021
View more
- Sector
- Administration and Business Support
- Job Type
- Temporary
- Hours
- Full-time
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Working hours -
- Monday to Thursday 9-5
- Friday 9-4
You will be required to -
- Welcome visitors to the union, connecting them to the department/person they wish to visit or speak with.
- Check location of a meeting using the room booking system on Outlook, for visitors attending meetings and direct them accordingly ·
- Making and maintaining records of bookings for all meeting rooms including making special arrangements, buffets and use of equipment, ensuring the appropriate authorisation is given where needed ·
- Ensure that visitors understand the union's requirements for safety & security and complete the security pass arrangements as required ·
- Recording receipt of courier deliveries, recorded deliveries
- Keeping the reception area tidy and smart at all times, liaising with other departments as necessary
- Making taxi arrangements, ensuring that all taxis are authorised and records kept of all bookings.
- Liaising with taxi firms to ensure that they are aware of our rules for authorisation.
- Answering incoming calls, within 4 rings whenever possible, dealing with calls promptly and effectively to keep the lines free and accessible to further callers
- Assisting callers with queries where able to do so
- Ensuring messages are passed promptly to the recipient
- Having a full working knowledge of the telephone system both from the switchboard and extensions
- Training other staff in the operation of the telephone system for when cover is required.
- Advising recipients of receipt of faxes on the main number
- Receiving delivery of stationery requisitions, checking, ordering and issuing stationery to the requester once delivered
- Receiving delivered post and sorting ready for collection by each department. Receiving outgoing post from departments and franking it ready for collection
- Care for the Health and Safety of all who come onto union premises is a responsibility which all employees share.
- All staff should take all possible action to prevent themselves and others from suffering injury or damage
If your interested in this role above please contact myself Petra on 07483431157
Many thanks
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