Facilities Coordinator

Closing date
27 Oct 2021

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Job Details


  • Oversee and monitor the day-to-day Studio operations and act as the key point of contact for all facilities related escalations
  • You will ensure staff encounter a friendly and professional service daily, that the office is running efficiently and that all employees have the best resources available to them to do their jobs
  • You will assist with all on-site company wide events from well being weeks to themed parties to charity events working with internal stakeholders
  • Manage conference and event setups
  • Maintain a standard of tidiness in Dropbox Studio at all times
  • You will be responsible on all Studio ticket requests from staff
  • Step in to support the front desk where needed
  • Partner with our Head of Facilities and Studio Manager to proactively resolve all maintenance, operations and janitorial issues
  • You will complete regular cleaning audits with external vendors ensuring a high standard of service is maintained at all times
  • Assist with company shipping & mailing
  • Responsibility for creating and answering social posts providing clear and timely communications
  • Develop a strong working relationship with vendor service providers to ensure that all deliverables meet or exceed expectations
  • Ensure quick resolution of any complaints
  • Assist with the compilation of budgets with ability to explain differences between budget and actual spend to manager costs
  • Act as back-up for Operations Business Manager when they are off-site and be confident in doing so


  • 1+ years experience in an Office/Facilities/Admin role within a fast-growing organisation
  • Strong communication skills and the ability to work effectively with a spectrum of personalities
  • Understanding of office environments being conscious of impacting culture, productivity and retention
  • Real passion for Dropbox and its products
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Encourage and develop new ideas and initiatives with the objective of enhancing service levels to be the best in the industry and improving cost efficiency
  • Work in conjunction with our project colleagues to ensure smooth delivery of fit outs, concepts and new builds by providing facilities management and operational support where required to do so


Dropbox is a technology company that builds simple, powerful products for people and businesses. 500 million people around the world use Dropbox to work the way they want, on any device, wherever they go. With 200,000 businesses on Dropbox Business, they’re transforming everyday workflows and entire industries.

Dropbox believe technology should get out of the way, so there’s no limit to what people can do. They’re a thoughtful, tightly-knit team that’s committed to realizing ambitious ideas. Dropbox partner with ManpowerGroup, a world leader in workforce solutions, to support our contractor recruitment programme across EMEA.

Dropbox Office

Take a look at the current contractor opportunities – we would love to hear from you.

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