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Document Controller

Employer
Undisclosed Company
Location
Gloucestershire
Salary
Up to £13.75 per hour
Closing date
28 Oct 2021
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Our client, one of the UK's leading energy providers, is looking to recruit an experienced Document Controller to join their defueling team based in Barnwood, Gloucester.

To be considered for the role the ideal candidate must possess extensive experience in document control and management ideally within a regulated and project-based environment.

Accountabilities:


  • Provide a documentation support service
  • Provide an auditable trail of incoming and outgoing documentation for projects assigned to the project group using the company procedures and systems (e.g.Passport), both manually and/or electronically.
  • Application of document control processes and maintaining the flow of documents and important information.
  • Provision of advice and information to ensure team members are compliant with the document management system, processes, and procedures with respect to the control, storage, and retrieval of information.
  • Maintain issue and distribute controlled copies of information, keeping up-to-date records of all information and ensuring that it is available to the department.
  • Logging of incoming and outgoing documents and producing and issuing document transmittals to provide an auditable trail for all documentation produced by the Project Group and third parties using the Company Procedures and Systems.
  • Ensuring correct referencing of documents.
  • Establishing and maintaining files and computerised indexes for active engineering documents. Generate electronic/hardcopy reports as needed by the Project or Management team.
  • Maintain an established data distribution system.
  • Uploading / downloading, copying, and printing of incoming and outgoing project documents and drawings.
  • Liaison with the Project Team and the Station Document Centre with respect to queries regarding issue of information and document storage.
  • Check information on documents and drawings for conformance with status and format in accordance with procedures.
  • Assisting Project Managers in maintaining a compliant and organised document filing structure in both hard copy and electronic format.
  • Preparation of Project documentation at close out of projects and documentation for archive, in either hard copy or electronic format as required.


  • Knowledge and Skills:


  • Competent with Microsoft Word, Excel, PowerPoint, Adobe, Visio, and Outlook, and experience of using an Electronic Document Management System to maintain documents and records.
  • Possess high standards of organisational skills, have the ability to prioritise workload, previous experience within a technical /engineering environment, able to work under pressure, a team player, and self-motivated.
  • A good understanding of electronic file types and the requirement for accurate document referencing. Good knowledge of filing systems and the aim of distribution matrices, engineering and design document control, and vendor data.
  • Experience of document management within a project environment

  • Please note; if successful you will be employed by Manpower working on a temporary ongoing basis with scope for extension. Our client is operating a Hybrid working model, therefore the need to be onsite a number of days a week is essential but there is scope to WFH. You will be expected to undertake a drug and alcohol test as well as be security checked to BPSS and CTC Level.

    Key Benefits working with Manpower:

    • 36 days holiday accrual (pro-rata) including bank holidays
    • Company pension scheme
    • Access to client facilities onsite
    • Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses
    • Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme
    • Dedicated Manpower Account Specialist to provide support during your assignment

    This role is managed by our Manpower on-site team and not related to the Bristol office, so please do not call the Bristol office regarding this role. If you have not heard from Manpower within 10 business days of submitting your application then unfortunately your application has not been shortlisted at this time. please do not apply if you do not possess Document Control experience as your application will not be taken forward.

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