Personal Assistant

Personal Assistant
SF41153
Location: Bristol, GB, BS16 1EJ

Join us and make an impact
At Babcock Mission Systems, we thrive when our people thrive.

We are looking for a Personal Assistant to collaborate with our Mission Systems Directors to be the supportive force that enables our senior leadership.

The difference our new Personal Assistant will make
Babcock Mission Systems is transforming, we need you to provide support to our Mission Systems Directors, by anticipating their needs, planning and orchestrating their schedules to ensure priorities are met.

This role is for someone for whom collaboration and working in partnership comes naturally. Capable of staying calm in the face of pressure, keeping things running smooth and efficient. As part of a small but highly effective team, you'll role model our behaviours making a positive impact on those around you.

Primary Responsibilities
* Coordinating complex schedules by managing diaries, organising meetings and appointments.
* Booking and arranging travel, transport and accommodation, processing expenses in timely manner.
* Compiling and preparing reports, presentations and correspondence.
* Supporting our Executive Operations Manager by providing administrative support to Office of our Managing Director, including dealing with incoming emails as part of shared mailbox.
* Assisting with organising and running of our internal employee events and ad-hoc projects.

Who we're looking for
Someone who is an instinctive organiser with great communication skills and meticulous attention to detail. Maintaining professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.

Experience
* Significant experience as a Personal Assistant or within a senior support role.
* Experience of coordinating schedules: including travel arrangement, expenses processing and calendar management.
* Demonstrated ability to work under pressure and to tight deadlines.
Experience of executing and improving internal administration processes.

Skills and attributes
* Proficient in Microsoft Office suite, Adobe Acrobat and other office productivity tools, with aptitude to dynamically learn new software and systems.
* Attention to detail and problem-solving mind-set, with good written and verbal communication skills.
* Excellent time management skills and ability to multi-task and prioritise work.
* Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

Education and qualifications
* Secondary education or equivalent experience in industry.

In return for your skill and passion, you'll get:
* Flexible working (full or part time considered, minimum 30 hours per week)
* Autonomy to perform the role
* The opportunity to make a real impact, partnering on an ambitious culture transformation programme within Babcock's' fastest growing business unit

As well as:
* Holiday entitlement: 25 days, plus bank holidays
* Pension scheme with employee pension contributions matched up to 8% of salary, with life assurance
* Our Babcock Rewards Platform allows you to choose from a range of benefits that best meet your needs, including: critical illness insurance, travel insurance, healthcare cash plan, dental insurance, childcare vouchers, bike scheme, shopping offers and discounts
* Employee Share Scheme
* Free, independent employee assistance programme, offering confidential information, support and counselling, 24 hours a day, 7 days a week, 365 days a year
* Professional memberships, personal development training and opportunities
* If you are a reservist in the armed forces, we provide up to ten days special paid leave in support of your training commitments

Where it all fits in:
Mission Systems forms a critical, and growing part of Babcock's Marine organisation. As a trusted provider for global defence & security, we have a wide portfolio of best in class technical solutions that enable our customers to carry out their missions. It's a really exciting and fast paced business carrying out a diverse range of activities. Mission Systems employs over 1,200 people across the UK and overseas with the largest sites based in Bristol, Plymouth and Ashchurch.
The Critical Communications Business Unit is over 200 personnel strong with in excess of 70% skilled Engineering staff. We have an ever increasing portfolio of opportunities and an ambition for success and to grow. We also embrace the multitude of internal employee networks support and foster diversity and inclusion within our Babcock team, connecting people across the business and empowering them to achieve their potential. Our Diversity and Inclusion strategy amplifies their influence.

Other need to knows:
* You must be able to achieve the appropriate security clearance level for this role
* We are happy to talk about flexible working. Please ask about alternative patterns of work at interview.

Application Guidance
Please let your line manager know that you're applying for this vacancy. You should also let them know if you are attending an interview or assessment for a role.
Please note that you will not be able to access the vacancy details after the closing date so you may wish to keep a copy of this advert and any supporting documents for your records.

All applications should be made online. Please use a desktop PC or laptop to create your account, then you'll be able to apply to jobs from mobile devices. If you experience difficulties, please click here. Recruitment correspondence is normally by email so please check your email account and spam folder regularly.
We are committed to building an inclusive culture and strive to attract talent who thrive in an inclusive and flexible working environment. If you have a disability or need any reasonable adjustments during the application and selection stages please let us know and will respond in a way that best fits your specific needs.

Armed Forces Covenant
We are proud to support the armed forces community by honouring the Armed Forces Covenant. We recognise the value that Serving Personnel, both Regular and Reserves, Veterans, Uniformed Cadet Instructors and Service Families contribute to our business and the United Kingdom. As part of the Covenant, Babcock offers Reservists and Uniformed Cadet Instructors up to 2 week's special paid leave to help them meet their commitments. To find out more please click here.

Babcock International Group
For more than a century, Babcock has been trusted to deliver bespoke, highly skilled engineering services. We help customers in the UK and around the world to improve the capability, reliability and availability of their most critical assets within four market sectors; Marine, Land, Aviation, and Nuclear. We're committed to providing a great employee experience in a supportive and engaging environment. You'll benefit from excellent career and learning and development opportunities to ensure that you grow and achieve your full potential.

This role is within the Marine Sector of Babcock International Group, which delivers a wide array of complex through-life marine engineering services to defence and civil customers across the globe. These range from UK and international naval fleet support, commercial marine, engineering consultancy, weapons handling, equipment support, intelligence, cyber security and training.

Closing date: 7th January 2021