Manpower are recruiting a Personal Assistant (PA) to work for our Public Sector client.
You will handle highly confidential, sometimes very contentious and sensitive information of a personal, financial and political nature and will be relied upon to observe and comply with specific an confidentiality rules and policies.
You will be expected to work flexibly to support the team and assist other colleagues as and when required.
Main dutiesReceive and review all appropriate correspondence, using own judgement to determine action required e.g. respond to relevant departments and prioritise for the leadership team to reviewManage diaries effectively, analysing and prioritising appointments appropriately and making adjustments when necessary.Undertake all planning and support activities required in respect of meetings, including preparation and distribution of agendas, collation of reports and papers, publicity, venue organisation, minute taking and production of minutes.Organise and plan the workload for the Leadership Team ensuring that the arrangements for meetings and appointments are managed effectively and that the work flow is scheduled so deadlines are met.Co-ordinate travel arrangements, accommodation and catering arrangements as required.Deal with calls from members of the public, staff, patients on a variety of issues.Order and receipt good including processing invoices for paymentAssist in the gathering of information and data for auditsUndertake small projects to support the team
- Significant proven history of providing secretarial support to an Executive / Senior Manager
- Specialist knowledge of organisational policies and procedures with the ability to deal with non routine issues
- Experience of planning and supporting meetings
- Proficiency in the use of Microsoft Office including Outlook, Word, Excel and Powerpoint
- Ability to meet deadlines and work under pressure
Contract - Temporary for a duration of 3-4 months
Hours - You will be required to work 4 or 5 days a week (30 - 37.5 hours per week)
Hourly rate - £10.29 - £11.53
If you believe you have the skills and knowledge to be able to undertake this role, please apply now with an up to date CV.