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Recruitment/HR Administrator

Undisclosed Company
Hampshire, Basingstoke
£22000.00 - £27000.00 per annum + Pension, Group income, healthcare
Closing date
17 May 2022

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HR/Recruitment Administrator - permanent opportunity with excellent benefits & hybrid working arrangements (must attend the office twice a week)

To provide a high quality, comprehensive and proactive service supporting HR functions, ensuring all deadlines and service levels are met and that all HR and resourcing administrative processes are operating effectively with particular emphasis on owning, driving, and completing the administration of background screening and verification.

Key Responsibilities & Accountabilities

  • Scheduling briefing meetings with internal Hiring Managers.
  • Assisting with on-boarding and new starter administration with responsibility for owning and completing the administration of background screening and verification in the employment life cycle including background checking.
  • Coordinating interview scheduling and assessment centre invitations with a focus on improving process and efficiency and automating where appropriate.
  • Assisting with invoices onto database and working with Finance to ensure timely payment.
  • Write process maps and workflows to support streamlining of operating methods and efficiency of procedures.
  • Assisting with full compliance of company policies and regulatory requirements (FCA/PRA) for any UK recruitment including the on-boarding of candidates.
  • Managing the central data and sensitive data (GDPR).
  • Excellent organisational, as well as written and oral communication skills and the ability to interact confidently with others to provide an excellent service to our customers.
  • Excellent attention to detail and meticulous.
  • Ability to handle sensitive and confidential information appropriately.
  • Building rapport quickly with colleagues and customers alike.
  • Applies excellent understanding of the inter dependencies with all facets of HR to ensure processes are efficient, accurate and compliant.
  • Capable of working in a small team, in a role with responsibility for day-to-day administration, providing support to end users, and facilitating and improving business process flow.
  • Responsible for handling confidential data, and its integrity, ensuring its validity, accuracy, and timely entry into the applicable HR systems.
  • Articulate and maintain HR standards, informing leadership of all issues that require attention and suggesting opportunities for improvement.
  • Supporting the wider HR team on projects as required.
  • Understand how Conduct Risk, Treating Customers Fairly (TCF) Risk Management and Solvency II systems of Governance relate to both the role and the divisional activities and highlight any opportunities for improvement.

Required Knowledge and Skills:

  • Experience applying knowledge of HR policies, procedures, standards, and legal requirements, to answer related questions via phone and email.
  • Ability to use discretion, exercise good judgement and resourcefulness, tact, diplomacy and maintain strict confidentiality.
  • Strong analytical and problem-solving skills to be able to break down a problem, situation, or process into its component parts, to separate the main issues from side issues, to understand the nature of parts and their relationship to one another.
  • Excellent verbal and written communication skills required.
  • Strong listening skills and ability to be emphatic to customer needs while always maintaining confidentiality.
  • Strong time management and organisation skills to schedule time effectively and use efficient work methods and tools.
  • Team player who works effectively with colleagues to achieve targets and objectives.
  • Ability to handle sensitive and confidential information appropriately.
  • Proficient with Microsoft Office Suite, case management systems.

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