Events Assistant

JOB TITLE:
Events Assistant
HOURS:
Varied - including evenings and weekends
Zero hour- TO 37 PER WEEK
REPORTING TO:
Events Supervisor / Duty Manager

The main purpose of this post is to ensure the operational effectiveness of Events and Conferences by focussing on the setting up of rooms and events spaces whilst providing exceptional standards of customer service. The post holder will ensure rooms are set up to an optimum standard for a varied programme of event activities including corporate and private event hires, conference and banqueting, profile-raising activity, exhibitions and cultural initiatives. The post holder will be the key operational deliverer for our events.

To prepare spaces across Millennium Point's venue portfolio ahead of events and bookings. This will include setting up tables and chairs and ensuring event equipment and refreshments are available.
 Oversee and deliver the changeover of events spaces and set ups based on plans provided by the Events team.
 Work alongside appointed service providers and contractors to duty manage live events; this will include serving food and drink and clearing away
 Start of day walk arounds and checks, ensuring quality of visitor experience across the site (i.e. cleanliness of events space, equipment availability; crockery and cutlery provision etc.) and that WIFI, signage and building features are in working order.
 Work with the Events Co-ordinators to deliver larger scale conferences and events.
 Supervision of agency staff where necessary
 Taking delivery of hired equipment and materials for use during events.
 Ensuring that events are planned and serviced to optimum levels with exceptional attention to detail.
 Work behind and supervise the bar operation to serve refreshments.
 Ensure that the requirements on event function sheets are met.
 Assist in the replenishment of stock for meeting rooms & bar.
 Any other additional duties that are in line with the responsibility of this post.

Events Support
 Ensuring that plans are effectively communicated both internally and externally
 Assisting the AV Technician with basic AV tasks i.e. setting up projectors and laptops
 Operate events activities within legislative requirements around licensing and hygiene considerations.
 The post-holder will be responsible for ensuring all Events related activities are GDPR compliant as governed by the GDPR
 Ensure compliance with all Finance Regulations and processes as directed by the Finance Director.

Length of assignment - TBC

Location - Millenium Point- City Centre