Monitor formal incoming/outgoing/internal data on behalf of the programme team(s), in accordance with the Data Management (DM) processes. (Documentation may be received/submitted via mail, email or SDEs.)
Ensuring all incoming data deliverables are logged within Records Management, assigning the appropriate actions (reviews/notifications), and monitoring progress.
Coordinating review, approval and submission of outgoing data.
Preparing letters and documents as required.
Maintaining records of incoming/outgoing deliverables, as required, in the relevant tracking tools/spreadsheets/reports.
Uploading/downloading data to/from SDE(s), as appropriate, and notifying stakeholders.
Ensuring that appropriate attributes are set for incoming/outgoing/internal data.
Establishing and maintaining filing structures within the document management system(s), for efficient data storage and retrieval.
Providing first-line help to the team(s) on Data Management (DM) processes, local DM procedures, and the use of the electronic document management system(s)
Reporting areas of concern to the Management team, to help avoid late deliveries