Fleet Administrator

Manpower is working with one of the UK's leading importers and distributors of frozen, chilled and ambient food products operating out of several depots throughout the UK & Ireland.

They are currently recruiting for a Fleet Administrator based in Telford to create a culture to deliver, empower and optimise performance to oversee our transport outbound operation.

The Ideal Candidate:

Able to demonstrate both operational and strategic fleet management experience

Able to build strong relationships both internally and externally

Strong knowledge in fleet management with strong leadership skills

Able to Coach, Train, develop the team

Outgoing, confident, ambitious individual with a can-do attitude

Good decision-making skills, able to analyse, prioritise and plan as well as responding to quickly changing workloads with current climate.

Familiar with transport management systems for KPI's.

Demonstrates Health and safety leadership and commitment through embedding the safety culture, promoting engagement across all levels and working closely with the Insurance Brokers

Main Responsibilities:

• Responsible for the strategic management of a mixed own fleet of 50 vehicles, ranging from sprinter vans to artics.

• Manage the fleet maintenance and for the group, including all HGV, LCV and company car fleet - maintaining vehicles to legal standards, whilst obtaining services for the best possible cost, including PMI schedules, MOT, LOLER compliance and fridge servicing/Tyres/Tacho calibrations.

• Dealing with any escalated VOR and breakdown issues and sourcing the best option for resolving by reviewing estimates and directing the repair via the best option for time and cost.

• Liaise with depot managers and their respective maintenance providers that all required work is carried out in a timely fashion, and at approved costs - either using our approved service partners, part suppliers or using alternative options i.e sourcing recon/used parts.

• Report on weekly basis to OD and GTM with any VOR's any other vehicle concerns.

• Review supplier SLA and cost options regularly and constantly explore new opportunities for both cost savings and efficiency savings.

Arrange supplier's meetings to:

• Maintain the working relationship
• To discuss ongoing cost planning and future rates, and maintenance planning.

• Weekly meetings Operations Director, TM and GTM to appraise of current issues such as VOR/Hire vehicles/penalty charges/insurance claims.

• Control vehicle replacement planning - either via new vehicle orders or used market acquisitions - planning a 3-year rolling replacement plan for the board to allow for funding allocation and keep fleet refreshed.

• Deal with ad-hoc requirements as they arise.

• Create business relationships with body builders, main/used dealers and the auction sector, to provide multiple purchase and disposal avenues.

• Deal with fleet insurance claims and provided information required to brokers to ensure any claims are dealt with effectively - also support management with annual renewal negotiation.

• Control and get approval of the hired vehicles from operations director and maintain log for cost and damage control.

• Sign off and log all maintenance/fleet related invoices and pass it on to transport manager for overview and filing purpose.

• Assist with other transport related tasks and help support for holiday cover

About the Role:

The role is based at the head office in Telford and has two direct reports in the transport department.

The Company operates from 5 depots in England and one in Eire, each depot has someone locally responsible for transport, but some travelling will be required to ensure the smooth operation of each of the depot's fleets.

A large part of the role is ensuring the company gets 'value for money' in all areas of transport spend.

Current estimated transport spend is circa £2.5m and you will undertake a strategic review to look into ways to reduce this cost whilst maintaining service levels.