SSC Accounts Payable Scanning Coordinator

SSC Accounts Payable Scanning Coordinator
Location: Flexible Worker - Portsmouth, Hampshire, PO6 3EN (will be required to go into the office 2/3 days a week)
Compensation: £19,000 - £20,000 + Benefits
Role Type: Full Time / Permanent
SF44367

This is your opportunity to join Babcock as an SSC Accounts Payable Scanning Coordinator. You will be reporting to the Accounts Payable Manager, to provide general support to the Accounts Payable Team, predominately supporting the invoice loading activities. These activities include all invoice scanning and uploading into SAP and Omnidox and managing exceptions

Who we are looking for?

We are looking for a strong administrator who can demonstrate excellent attention to detail and a positive can-do attitude. Someone that is an analytical thinker who is highly organised and is a strong team player. You will need excellent communication skills, both verbally and written.

What will you be doing?

Your main duties will include:

• Extract incoming invoices from the AP mailboxes each day, moving them to the scanning folders ensuring all invoice backup is included.
• Moving the actual email, once the invoice has been removed, into the appropriate folder in the company mailboxes.
• Scan and upload the documents through the ICC programme.
• Ensure that the documents in the VIM inbox are allocated to the correct company code and correct vendor name
• Omnidox loading and management of exceptions in that system.
• Responsible for the collection of post received in Lakeside.
• Sort mail and deliver all statements and correspondence to the AP team, retaining invoices for upload into ICC and subsequent checking in the VIM inbox.

The experience you'll bring

• Ability to present and explain data clearly & concisely.
• Experience in the use of Microsoft Office 2010 suite of applications including Excel, Word and Outlook.
• Adopts a customer-centric approach to delivery of service.
• Ability to demonstrate discretion and confidentiality in respect to the work undertaken.
• Ability to work effectively under pressure.
• Experience in using SAP is desirable.

Lastly, you should hold or have the ability to obtain full SC clearance.

What a role with Babcock offers?

• Generous holiday entitlement
• Pension Plan
• Access to make a difference for a sustainable environment for future
• A tailored personal development and training programme.
• Autonomy. Trusted and empowered to deliver and be your best.

About Babcock

Babcock Corporate Services (BCS) is a global function, with our largest site being Lakeside in Portsmouth, but we operate from multiple sites around the world. BCS supplies and operates all IT, security, procurement, and finance Shared Services. We are embedded alongside the operations that we serve, enabling us to maintain close working relationships that support delivery to our customers. We drive standardisation, simplification and automation across Babcock, to help generate sustainable value for the group and our external customers.

Application Guidance

Due to the COVID-19 pandemic, we need to ensure that our recruitment processes are regularly reviewed and adapted, as required, to ensure we're compliant with the latest government advice. We are striving to protect both our current and future employees by acting in a responsible way which reflects the restrictions we face.

To find out more about how COVID-19 is impacting Recruitment and On-boarding for applicants please visit our website.

All applications should be made online. Please use a desktop PC or laptop to create your account and apply for a job. Once you've completed this you'll be able to apply to jobs from mobile devices. If you experience difficulties please visit our careers page.

If you have a disability or need any reasonable adjustments during the application and selection stages please let us know and will respond in a way that best fits your specific needs.

Armed Forces Covenant

We are proud to support the Armed Forces community by honouring the Armed Forces Covenant. We recognise the value that Serving Personnel, both Regular and Reserves, Veterans, Uniformed Cadet Instructors and Service Families contribute to our business and the United Kingdom. As part of the Covenant, Babcock offers Reservists and Uniformed Cadet Instructors up to 2 week's special paid leave to help them meet their commitments. To find out more please visit our website.

Closing Date: 8th June 2022

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